• Description. Enter a unique descriptive name for this bank account. You cannot use the same bank name as the description for more than one account.
• Inactive checkbox. Mark this checkbox if this account is not currently used. If the application determines that there are pending and/or unprinted vendor or payee checks that use this bank account, the application will not allow you to enter new activity for this bank account. If an inactive bank account has been selected for any existing unprinted checks, bank account transaction templates, or vendor records, you may want to select a different (active) bank account for those items. For details, see Changing the status of a bank account to inactive.

  Note: To reactivate an inactive bank account, mark the Include inactive checkbox in the upper-right corner of the screen to display all active and inactive bank accounts. Select the bank account to reactivate, and then clear the Inactive checkbox for that account.

• Bank. Select the routing number for the bank account from the Bank drop-down list. The application displays the name of the bank to the right of the field.

  Note: If you use the Bank Feeds feature for your client, you must select a bank. When you link a credit card for bank feeds, the bank routing number does not matter. Select a sponsoring bank associated with the credit card company.

• Account type. Select Checking, Savings, or Credit card from the drop-down list.
• Account number. Enter the account number for the bank account.
• Account holder name. Enter the name of the account holder for the bank account.

• Next check number. Specify the check number to use when the next check is written from this bank account.
• Use separate references for:
  • Zero amount net checks. Mark this checkbox to specify a beginning reference to use for zero-amount net checks - such as payments via direct deposit, EFTPS, and electronic or internet files. Enter the beginning reference in the text field.
• Prompt to confirm next check number before printing. (Available for client bank accounts only, not impound bank accounts) Mark this checkbox to enable the next check number or reference number for zero net checks for this bank account to be overridden during the check printing process. If this checkbox is marked, the Confirm Next Check Number dialog displays when payroll checks from this bank account are printed via the File > Print Checks screen, the Actions > Manage Impound Payments screen, the Actions > Enter Transactions screen, or the Actions > Enter Batch Payroll Checks screen.
• Pre-numbered check stock. (Available for client bank accounts only, not impound bank accounts) When printing checks on pre-numbered check stock, mark this checkbox to have the application increment check numbers appropriately when a check uses more than one sheet of check stock.

  Note: At this time, pre-numbered check stock cannot be used for bank accounts belonging to clients for whom you have enabled Employee Self-Service or for bank accounts for which the Zero amount net checks checkbox is marked.

• Transactions to fund. Mark the checkbox for each type of transaction to be funded with this bank account.
  • Payroll. If you mark this checkbox, select the types of payroll transactions to fund with this account - all payroll transactions, only the direct deposit portion of payroll checks, or only the net check portion of payroll checks.
  • Payroll agents
  • Firm vendor
  • Tax agents
  • Form adjustment write-off threshold. Specify the threshold amount to use when processing tax form adjustments to determine if the adjustment should be marked as a write-off by default. If the adjustment is less than the threshold amount, the application marks it as a write-off by default. Adjustments that are marked as a write-off will still be paid or deposited by the impound bank account, but the fund will not be available to process from the Funding dialog. The firm treats them as write-offs.

    Example: If the threshold amount is $1.00, the application marks tax form adjustments within the -$1.00 to $1.00 range as a write-off by default, but you can override this in the Process Liability Adjustments dialog if necessary.

• Limit fund processing to printed checks only. Mark the checkbox for each type of transaction to process funds for printed checks only. These checkboxes are available only if the corresponding checkbox is marked in the Transactions to fund section.

  When the Payroll checkbox is marked, payroll checks associated with this impound bank account will not be available in the Funding dialog until they have been printed.

  When the Payroll agents or Tax agents checkbox is marked, unprinted checks or open liabilities associated with this impound bank account, for the applicable agents, will not be available in the Funding dialog until the checks have been printed or the liabilities paid.

• Account. Enter or select the GL account to associate with this bank account.

  Notes

  • You can leave the Account field blank. If you do need to enter a GL account, it must be unique for each of the client's bank accounts. Do not enter an undistributed account number, such as 999.
  • If you use the impound feature, the GL account must be unique across bank accounts and impound bank accounts within the Firm client.
  • When you create a transaction and distribute amounts to a GL account that is associated with a bank account, the application creates a transaction (payment or addition) to ensure that the balances are correct.
  • If you select a different GL account for this bank account (for example, from 100 to 101), the application changes the account for all amounts that were distributed to the original account (100) to the new account (101). Any transactions that were created based on distributions to the GL account for this bank account remain unchanged. The application creates new transactions for any existing distributions to the new GL account (101).
  • If you change the GL account for a bank account from <blank> to a different account (for example, 100), all amounts that were distributed to <blank> and GL account 100 remain unchanged. In this bank account, the application creates new transactions for the amounts that are distributed to account 100 as a result of the new association between GL account 100 and the bank account.
  • You may not change the GL account for a bank account from a valid GL account to <blank> if there are any transactions with distributions to that bank account or any activity recorded for that bank account.
• Impounding holding account. (Client bank accounts only.) Use the Impounding holding account (similar to a payroll suspense or clearing account) to track funds from the bank to the impound account, and then from the impound account to the various expenses/liabilities. Use the reconciliation journal entry reference for adjustments posted from the bank reconciliation.
• Payroll funding account. (Impound bank accounts only.) Select the GL account to credit or debit when payroll funds are processed and payroll checks are paid from the impound bank account.
• Tax agent funding account. (Impound bank accounts only.) Select the GL account to credit or debit when tax agent funds are processed and tax agents are paid from the impound bank account.
• Payroll agent funding account. (Impound bank accounts only.) Select the GL account to credit or debit when payroll agent funds are processed and payroll agents are paid from the impound bank account.
• Form adj. write-off account. (Impound bank accounts only.) Select the GL account to credit or debit when a tax form adjustment is marked as a write-off in the Process Liability Adjustments dialog.
• Reconciliation J/E reference. Enter the reference to use for bank account reconciliation adjustment journal entries posted to the general ledger.
• Reconciliation journal. Select the journal to use for bank account reconciliation for this bank account.

Select the item by which to sort vendor and payroll (for live payroll processing only) checks, and then choose whether to sort in ascending or descending order.

• Vendor primary sort order
  • Net pay type. Lists checks that have positive net pay, followed by zero-amount checks (in ascending or descending order).
  • Order entered. Lists checks in the order in which they were entered (in ascending or descending order).
  • Payee/vendor type. Lists checks that have a payee (non-vendor) recipient followed by checks that have a vendor recipient (in ascending or descending order).
  • Vendor ID. Lists checks by Vendor ID (in ascending or descending order).
  • Vendor name. (default) Lists checks by Vendor name (in ascending or descending order).
• Vendor secondary sort order
  • Order entered. Lists checks in the order in which they were entered (in ascending or descending order).
  • Vendor ID. Lists checks by Vendor ID (in ascending or descending order).
  • Vendor name. Lists checks by Vendor name (in ascending or descending order).
• Payroll primary sort order
  • Department. Lists checks by department (in ascending or descending order).
  • Employee ID. Lists checks by Employee ID (in ascending or descending order).
  • Employee name. (default) Lists checks by Employee name (in ascending or descending order).
  • Location. Lists checks by location (in ascending or descending order).
  • Net pay type. Lists checks that have positive amounts first, followed by zero-amount checks. The Sort ascending and Sort descending options are not available for this selection.
  • Order entered. Lists checks in the order in which they were entered (in ascending or descending order).
• Payroll secondary sort order
  • Department. Lists checks by department (in ascending or descending order).
  • Employee ID. Lists checks by Employee ID (in ascending or descending order).
  • Employee name. Lists checks by Employee name (in ascending or descending order).
  • Location. Lists checks by location (in ascending or descending order).

• File format. Select the file format to use when creating Positive Pay files from this bank account.
• Transaction start date. Select the start date on which transactions from this bank account are to be included in Positive Pay files.

Click the Link Account button to initiate the process for linking the client's bank account to Accounting CS for Bank Feeds. The application opens the Bank Feeds - Link Account dialog, where you can specify the client email address where the application will send a registration email and the firm email address where the application will send the notification email after the client has registered and linked their bank account.

If the selected bank account has already been linked for Bank Feeds, the label for the Link Account button changes to Unlink Account. If a situation arises where you need to unlink the client's account, click the Unlink Account button.

To ensure that the client's bank feeds data is up-to-date and ready to be retrieved into Accounting CS, click the Refresh Account button.