Importing transactions directly from the client's financial institution

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The Accounting CS Bank Feeds feature makes it easy for you to import bank transactions directly from a client’s bank account into Accounting CS. This can save time during data entry and bank account reconciliation. Use the Bank Feeds portlet to review transactions that you have retrieved from the client’s bank and to approve the specific transactions to import into Accounting CS.

Before you can import any transactions, your client must register and link their bank account to Accounting CS.

  1. Open the Bank Feeds Dashboard and click the view that contains the Bank Feeds portlet.
  2. Select the appropriate client, and then select the appropriate bank account.
  3. Choose one of the following options.
    • To retrieve transactions from the last three months, click the Retrieve Data button. Accounting CS retrieves transactions that have not yet been retrieved from the client's financial institution and lists them in the grid.

      Note: If the reference and amount of any retrieved transactions match the reference and amount for an existing Accounting CS transaction, the application also lists those transactions in the Matched Transactions grid below.

    • To retrieve transactions for a specific date range, click the Options button and choose Import A Range to open the Import A Range dialog, where you can specify the date range for which to import the transactions.
  4. Review the transactions in the Matched Transactions grid. To view the original Accounting CS transaction that was entered in the Enter Transactions screen, highlight the transaction and click the Go To Source button.

    If any of the transactions are not a true match, highlight the transaction and click the Unmatch button.

  5. In the Retrieved Transactions grid, mark the checkbox in the Approve column for the transactions you want to import. If necessary, you can modify the Reference and Description by highlighting the row and double-clicking in the field you want to modify. And you can select a different vendor and GL account.
  6. Choose one of the following options.
    • To import the selected transactions, click the Approve button. Accounting CS imports the transaction information from the client's financial institution and makes those transactions available in the Actions > Enter Transactions screen and the Actions > Reconcile Bank Accounts screen.
    • To save any changes you've made in this portlet for later, click the Finish Later button. You or another staff member who has access to this client's account can return to this portlet at any time to complete the import.

Removing transactions from the Bank Feeds portlet

After you retrieve transactions from your client's financial institution, you may find that you do not want to actually import all of the transactions into Accounting CS. If you have retrieved, but not yet imported, a transaction that you don't want to include, clear the checkbox in the Approve column for that transaction. When you click the Approve button, the application ignores any transactions for which the Approve checkbox is not marked, and then it deletes them from the grid.

Note: Accounting CS remembers which transactions have been imported, and it will not include those transactions in subsequent retrievals. To import transactions that have previously been imported, click the Options button and choose Import A Range, then specify a date range that includes the transactions to re-import. Accounting CS will retrieve all transactions in that date range, whether or not they have been imported before.

Related topics

Bank Feeds overview

Bank Feeds Dashboard

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