Accounting CS Release User Bulletin v.2018.2.0 - June 21, 2018

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  • You can search for specific information (such as a state name) in this article. Details

    Follow these steps.

    1. Expand the text for the applicable sections or click the Show expandable text link at the top of this article to expand all text in the article.
    2. Press CTRL+F on your keyboard to open a search field above the toolbar.
    3. Enter the search term in the search field. As you type your search term, the Help & How-To Center highlights all instances of the term in the body of the article.
  • If you are looking for a specific update, but it doesn't appear in this bulletin, try checking the Accounting CS Alerts & notices article. 

General

  • As part of Thomson Reuters’ ongoing monitoring of security best practices, we’ve made background changes to Accounting CS to meet new security standards for online connections, such as integration with Onvio and NetClient CS. Details

    Accounting CS was updated to use Transport Layer Security (TLS) v.1.2. This is a protocol used for encrypting and transmitting data securely when integrating with Thomson Reuters’ web-based products and services. While the update to Accounting CS v.2018.2.0 will have no impact on functionality or user experience in the application, the update to this particular version of TLS is a recommended best practice by security professionals.

  • We have made a number of enhancements to the Bank Feeds feature. Details
    • We have added the Rules dialog (accessed by clicking the Rules link in the lower-left corner of the screen in the Bank Feeds portlet on the Bank Feeds Dashboard). In the Rules dialog, you can define rules for Accounting CS to use to automatically assign a specific value to certain attributes (reference, description, type, vendor, 1099 item, and/or GL account) for retrieved transactions. For more information, see Bank Feeds - Rules dialog(Accounting CS Ideas Community #2330)
    • You can now delete unmatched retrieved transactions in the Bank Feeds portlet.
    • You can now sort by multiple columns in the Bank Feeds portlet. Details
      For multi-column sorting, hold down the SHIFT key on your keyboard as you click the column headers by which you want to sort.
    • We have updated the logic that Accounting CS uses for matching retrieved transactions to existing transactions. The application first matches transactions based on reference number and amount, and then it matches transactions based on amount and date (within three days of the retrieved transaction). 
    • When you approve transactions with a Match status, the application now automatically clears those transactions in the Actions > Reconcile Bank Accounts screen.
  • We have made the following changes related to reports.
    • We have added the Output with text wrapping checkbox in the Reports tab of the Setup > User Preferences dialog. Details

      When this checkbox is marked, the application prints documents with text wrapped onto additional lines if a cell contains text longer than the cell’s width. When this checkbox is not marked, the application prints documents without wrapping text onto additional lines. (Accounting CS Ideas Community #576)

      Note: If you experience issues with unexpected text wrapping when printing to Microsoft Excel, clear this checkbox before you print.

    • When you print reports from the application to Microsoft Excel, cells containing numbers will be automatically formatted as Number cells in Excel. (Accounting CS Ideas Community #2299)
  • We have made enhancements to the File > Transfer Client Information dialog. Details
    • You can now choose All or Selected in the Details column when you are transferring a chart of accounts.
    • We have added the Search field and the Include inactive checkbox in the Selection dialogs for the applicable data types.

Accounting

  • We have added new filter options related to chart of accounts information. Details

    The following filters are now available in the Setup > Chart of Accounts screen, the Actions > Enter Trial Balance screen, and in the Chart of Accounts tab of the Filtering and Sorting section of the report options for account-based reports.

    • Segment 1 Code
    • Segment 2 Code
    • Segment 3 Code
    • Segment 4 Code
    • Segment 5 Code

Accounting CS Workpapers

  • We have added the View Maintenance dialog in the Workpapers List portlet to select, remove, reorder, and reset columns in the Workpapers List grid.
  • We have added a number of Client Properties variables to the Workpapers CS add-in ribbons in Microsoft Word and Microsoft Excel. (Accounting CS Ideas Community #291 and #843) Details
    The following variables are available in both Microsoft Word and Microsoft Excel when you choose Insert Variable > Text > Client Properties.
    • Email
    • Website
    • Primary Processor ID
    • Primary Processor Name
    • Backup Processor ID
    • Backup Processor Name
    • Reviewer ID
    • Reviewer Name
    • Payroll Signer Name
  • Accounting CS Workpapers now honors the print area when you preview or print Excel workpapers. (Accounting CS Ideas Community #1799) Details
    In Excel, you can set up a custom print area, either to force certain information to print on one page or to exclude information from printing. Prior to this release, these settings were ignored by Accounting CS Workpapers when the file was previewed or printed.
  • We have standardized the formatting of account grouping subcodes in custom Excel spreadsheets. Details
    Specifically, the left/right-justification of subcodes was inconsistent within custom Excel spreadsheets. Now they are consistently right-justified.

Report Designer

  • We have added the Firm Account Groupings section of variables in the variable tree.
  • We have added the Created Date variable in various sections of the variable tree. Details

    The variable is available in the following sections of the variable tree.

    • Bank Account Activity > Transaction
    • Chart of Accounts Activity > Transaction
    • Payroll > Check
    • Vendor Activity > Check
    • Vendor Activity > Transaction
    • Customer Activity > Transaction
  • We have added the Finalized/Printed Date variable in various sections of the variable tree. Details

    The variable is available in the following sections of the variable tree.

    • Bank Account Activity > Transaction
    • Chart of Accounts Activity > Transaction
    • Payroll > Check
    • Vendor Activity > Check
  • We have added more options for customizing the display of headers and footers in reports. Details

    To further customize the settings for headers and footers in reports, you can choose any of the following new items in the Header field or the Footer field in the Report tab of the File > Page Setup dialog.

    • Print on last page only
    • Print on all but last page
    • Print on last page with alternate on previous pages
    • Do not print

General - Payroll

  • Form W-2 Box 12 Code GG and Code HH are now available for selection on pay and deduction items in the Main tab of the Setup > Payroll Items screen. Details
    • Code GG – Income from qualified equity grants under section 83(i)
    • Code HH – Aggregate deferrals under section 83(i) elections as of the close of the calendar year
  • Accounting CS can now calculate California weighted average overtime payments. Details

    We have added the CA weighted average overtime checkbox for pay items in the Calculations section in the Main tab of the Setup > Payroll Items screen. This checkbox is available when Weighted overtime average is selected as the special type and California is selected as a location for the client. For more information, see the California weighted average overtime calculation article.

  • Idaho. We have replaced the Workforce development rate field with the Training (Workforce) rate field in the Unemployment Rate dialog. Details
    The Workforce Training Tax became effective March 12, 2018. We have appropriately updated the field name in the Unemployment Rate dialog (accessed by clicking the ellipsis button next to the UI base rate field in the Payroll Taxes tab of the Setup > Clients screen).
  • Oregon. The new statewide Oregon Transit Tax becomes effective on July 1, 2018. We have added this tax to the application. The accompanying payment and reconciliation forms will be available with a future release, in time to meet the forms’ respective deadlines.

Accounting CS Payroll, for live payroll processing

In addition to the changes made for general payroll features listed above for after-the-fact payroll processing, the following changes have been made for the live payroll processing features specific to Accounting CS Payroll.

  • We have made some additions and changes to the Payroll Tracking features. Details

    • We have added the following columns in the Payroll Tracking tab of the Setup > Firm Information > Firm screen, where you can select them for inclusion in the Payroll Tracking portlet grid.
      • Primary Processor
      • Primary Processor ID
      • Payroll Check Layout
      • Vendor Check Layout
    • You can now edit the following fields within the Payroll Tracking portlet grid. (Prior to this release, the fields had to be edited in the Pay Period Details dialog. We have removed this dialog from the application.) 
      • Processor
      • Processor ID
      • Changes Initiated By
      • Do Not Pay
      • Do Not Pay Reason
      • Notes

    To learn more about these fields and payroll tracking, see the Payroll Tracking portlet article.

  • If your firm is using Accounting CS in the Virtual Office CS or Software as a Service (SaaS) environment, you can now set up email notifications to send to your firm and to your clients when employee direct deposit bank account information is added, deleted, or changed. Details

    Accounting CS sends an email notification (to the people you specify in the columns in the Employee Defaults section in the Payroll Alerts tab of the Setup > Firm Information > Firm screen) when any of the following actions occur in the Direct Deposit tab of the Setup > Employees screen.

    • The employee bank routing number changes
    • The employee bank account number changes
    • An employee direct deposit allocation is added
    • An employee direct deposit allocation is deleted

    Direct deposit change notifications

  • For clients who use InsurePay, Accounting CS now honors the Exempt checkbox on the Workers’ Compensation tab of the Setup > Employees screen for officers. This checkbox is marked by default for existing officers.
  • Accounting CS now supports the import of time clock data from the OnTheClock time tracking system. For more information about importing time clock information, see the Time clock import overview.
  • For every release, be sure to check the Updates for payroll tax rates, limits, and minimum wage rates (year to date) article to stay on top of changes that may affect your firm and clients.

Updates for payroll tax forms, tax agents, and new hire files

To search for a specific state, locality, form, or file in one of the sections listed below, follow these steps.

  1. Expand the text for the section by clicking the link (such as Payroll tax forms added) or click the Show expandable text link at the top of this article to expand all text in the article.
  2. Press CTRL+F on your keyboard to open a search field above the toolbar.
  3. Enter the search term in the search field. As you type your search term, the Help & How-To Center highlights all instances of the term in the body of the article.
  • Payroll tax forms added

    We have added the following forms, internet files, and electronic files.

    Local

    • Kentucky
      • City of Taylorsville – Forms Quarterly and Annual (Accounting CS Ideas Community #2473)
      • Johnson County Fiscal Court – Form Annual
      • Pendleton County General Fund – Form CCQ2A (Accounting CS Ideas Community #2473)
    • Ohio
      • Village of Windham – Form Generic
    • Pennsylvania
      • Sharon L. Bradnick – Form MariettaBoro_LST
  • Payroll tax forms updated

    We have updated the following forms, internet files, and electronic files to the latest versions available from the agencies. Those forms marked with an asterisk (*) were released via an alert between application updates, not as part of the current release.

    State

    • Alabama – Form UC-CR-4 internet file
    • California – Forms DE 3BHW and DE 3HW
    • Delaware – Forms W-3 9801 and W-3A 9801
    • Louisiana – Form L-1
    • Massachusetts – We have updated Form DUA 1/EMAC Worksheet to include the Employer Medical Assistance Contribution (EMAC) Supplement tax.
    • Minnesota – Form MW-1 Worksheet (Accounting CS Ideas Community #2483)
    • Nevada – Because the state has made the Bond Report form obsolete, we have removed it from the application.
    • Ohio – Form JFS 20127 (Accounting CS Ideas Community #2476)
    • Oregon – Form WR
    • Pennsylvania
      • Form 1099 internet files (Accounting CS Ideas Community #2351)
      • Form REV-1667
    • South Carolina
      • Form UCE-101 internet file
      • Form WH-1612
    • Utah – Form TC-941E and internet file

    Local

    • Kentucky
      • City of Covington – Form CC-1
      • City of Dayton – Form D-1
      • Louisville Metro Revenue Commission – Forms W-1, W-1D, and W-3
      • Mayfield City Clerk – Form M-2
      • Occupational Tax Administrator, City of Hazard – Form Quarterly
    • Ohio
      • City of Sidney – Form W-2 Copy 1 internet file
    • Pennsylvania
      • Allegheny Township – Form AlleghenyTwp_LST
      • Borough of Forest Hills – Form ForestHillsBoro_LST
      • Northampton Area EIT Office – Form Northampton_LST-1
      • Samantha Sharpless – Form NewSewickley_LST
      • Upper Merion Township – Form UpperMerion_LST-1
  • Tax agents added

    We have added the following tax agents.

    State

    • Oregon
      • ORSTT - Oregon Department of Revenue – We have added the statewide Oregon Transit Tax. This enables you to make the Transit Tax payments separately from other taxes.

    Local

    • Kentucky
      • City of Taylorsville (Accounting CS Ideas Community #2473)
    • Ohio
      • Village of Windham
    • Pennsylvania
      • Sharon L. Bradnick
  • Tax agents updated

    We have updated the following tax agents.

    Local

    • Kentucky
      • City of Covington – We have updated the default payment and form filing addresses.
    • Pennsylvania
      • Anita M. Smith – We have renamed this tax agent to Dawn Null.
      • We have updated the default payment and form filing addresses for the following tax agents.
        • Borough of Forest Hills
        • Dawn Null
        • Northampton Area EIT Office
      • We have updated the municipality and school district liabilities for the following tax agents.
        • Blair Tax Collection Bureau - LST
        • HAB - LST
        • Jordan Tax Service - LST
        • Keystone Collections Group - LST

Accounting CS includes two interactive tools that provide valuable payroll tax information.

Related articles

Prior release user bulletins

Support Contact Information page on our website

Finding answers in the Help & How-To Center

Accounting CS Ideas Community

Ordering Forms W-2, 1099, and 1095-C (PDF)

Payroll Year-End Processing FAQs (PDF)

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