Add Client dialog

Alerts and notices

Use the Add Client dialog to enter the basic identification information for a new client record and to select the services that your firm provides to the client. If you also select a client template, the application will use the settings from the template to create the new client record.

Choose Setup > Clients and click the Add button.

See also

Notes

  • The services that are available for selection depend on your firm's current licensing.
  • The services you select may affect the availability of screens and menu options for the current client. 
  • You can enable the Payroll service for live payroll processing for either the firm (in the Services section) or for the client (in the Client Access Services section), but not for both - unless you set up the client with limited payroll features.
  • After you create the client record, you cannot disable the Payroll service for the client if there are any unprinted payroll checks in the database.
  • Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing only if the Payroll service is enabled for the firm.

Fields & buttons

  • ID. Enter up to 11 characters (no spaces or special characters).
  • Template. If an existing client template applies to this new client, select that template from the drop-down list.
  • Client name. Enter up to 50 alphanumeric characters (spaces and special characters are acceptable).

State. Select the client's state or province from the drop-down list.

Mark the checkbox for each type of service your firm will provide for the client.

  • Accounting. For write-up and trial balance tasks (general ledger, account segments, journals, trial balance, and so forth).
  • Payroll (after-the-fact). For after-the-fact payroll processing (compliance reporting for employees and vendors).
  • Payroll. For live payroll processing (printing payroll checks, batch check entry, accruable benefits, editing shortfall balances, etc.).
  • Workpapers. For workpaper processing and engagement tasks.

Notes:

  • This section is available to only those firms that run Accounting CS in the Virtual Office CS or Software as a Service (SaaS) environment. To make the fields in the Client Access Services section available, you must enable firm security on the Preferences tab of the Setup > Firm Information > Firm screen.
  • If you are licensed for Accounting CS Payroll only, this section contains fewer service options and fields.
  • Additional NetClient CS fees apply to the Client Access services.

If you are licensed for Accounting CS Payroll only: To enable Accounting CS Client Access for the client, mark the Enable Client Access Payroll checkbox and then specify what payroll tasks the client will perform in their Accounting CS application.

  • If you mark only the Setup checkbox, the client can set up employee payroll information and access payroll reports, but they cannot access payroll processing or data-entry screens.
  • If you also mark the Time Entry checkbox, the client can enter payroll data in the Enter Batch Payroll Checks screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
  • If you do not mark either checkbox, your client will have full payroll capabilities, and you must clear at least the Payroll checkbox in the Services section above.

If you are licensed for Accounting CS: To enable Accounting CS Client Access for the client, mark the Enable Client Access checkbox and then select the services that the client will use in their Accounting CS application.

  • Check Writing. Choose this option if your client will use Accounting CS for basic accounting and checkwriting tasks (vendor payments, bank account reconciliation, etc.). This service does not include payroll checks.
  • Check Writing and Payroll. Choose this option if your client will use Accounting CS for basic accounting, checkwriting, and after-the-fact or live payroll check processing tasks.

    Note that if both the Payroll and Payroll (After-the-Fact) checkboxes are marked in the Services section above, your firm has full payroll capabilities when setting up and processing data for this client. This means that your client will not have full payroll capabilities in their Accounting CS application, and you can use the Limit payroll to checkboxes to specify the payroll tasks available to the client.

    • If you mark only the Setup checkbox, the client can set up employee payroll information and access payroll reports, but they cannot access payroll processing or data-entry screens.
    • If you also mark the Time Entry checkbox, the client can enter payroll data in the Enter Batch Payroll Checks screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
    • If you do not mark either checkbox, your client will have full payroll capabilities, and you must clear at least the Payroll checkbox in the Services section above.
  • Client Accounting. Choose this option if your client will use Accounting CS for basic accounting, checkwriting, and accounts payable or accounts receivable tasks. This option includes the Check Writing and Accounts Payable and/or Accounts Receivable services.
  • Full Service Bundle. Choose this option if your client will use Accounting CS for basic accounting, checkwriting, after-the-fact or live payroll check processing, and accounts payable or accounts receivable tasks. This option includes the Check Writing, Payroll, Accounts Payable and/or Accounts Receivable services.

    Note that if both the Payroll and Payroll (After-the-Fact) checkboxes are marked in the Services section above, your firm has full payroll capabilities when setting up and processing data for this client. This means that your client will not have full payroll capabilities in their Accounting CS application, and you can use the Limit payroll to checkboxes to restrict the client's payroll capabilities.

    • If you mark only the Setup checkbox, the client can set up employee payroll information and access payroll reports, but they cannot access payroll processing or data-entry screens.
    • If you also mark the Time Entry checkbox, the client can enter payroll data in the Enter Batch Payroll Checks screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
    • If you do not mark either checkbox, your client will have full payroll capabilities, and you must clear at least the Payroll checkbox in the Services section above.

Master client. Mark this checkbox to set up this client as a master client. You can then consolidate data from multiple subsidiary clients into the master client record from the Actions > Consolidate Clients screen.

Notes

  • The option to create a master client is available for the Accounting service only; it does not apply to the payroll services. To create payroll consolidation groups, see Consolidating client payroll and payroll tax information.
  • You cannot set up clients who use Accounting CS Client Access as master clients.
  • You cannot consolidate data for a master client into another master client.
  • After you create a client record, you cannot change the master client status of that client. All master clients remain master clients; all non-master clients remain non-master clients.

Related topics

Client setup overview

Setting up a client for Accounting CS Client Access

Creating a consolidated master client record

Consolidating client payroll and payroll tax information

Using templates for client and employee setup

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