Vendors > Accounts Payable tab

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Use the Accounts Payable tab to specify accounts payable settings for the selected vendor. When you create an AP transaction for the vendor, the application automatically enters the data from this tabbed page into the AP transaction record, but you can override that information if necessary.

Choose Setup > Vendors and then click the Accounts Payable tab.

Fields & buttons

Beginning Balance

The read-only Amount field displays the total beginning balance for the vendor, as entered in the Beginning Balance dialog. Click the Ellipsis Ellipsis button button to open the Beginning Balance dialog, where you can record the outstanding transactions that comprise the vendor's beginning balance.

Note: The application does not post historical (beginning balance) items to the general ledger. However, these items are available for AP reports.

General Ledger Account

Select the AP general ledger account to use as the default account for AP transactions created for this vendor. The drop-down list includes all Current Liabilities accounts that were set up in the Setup > Chart of Accounts screen.

Payable Information

Use the fields in this section to specify the information to use as the default for new payables created for this vendor.

  • Payment term. Select the applicable payment term for this vendor. The drop-down list includes all payment terms set up in the Setup > Firm Information > Payment Terms screen. The application uses payment terms to determine the due date of AP transactions.
  • PO #. Enter up to 16 characters to use as the default purchase order number.

    Note: If you mark the purchase order number checkbox and choose the Do not allow duplicates option in the Accounts Payable tab of the Setup > Clients screen, this field will be grayed out and unavailable.

  • Memo. Enter up to 240 characters to use as the default memo for new payables created for this vendor.

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