Adding historical or closed liabilities

Alerts and notices

Use the Add Liability dialog to add a new payroll or tax agent liability that has already been paid outside of Accounting CS. These transactions are called historical or closed liabilities.

Adding a closed/historical payroll liability generates both the liability and a payment for the full amount of the liability, so it is recorded as paid.

Adding a closed/historical payroll liability

  1. Choose Actions > Manage Payroll Liabilities.
  2. In the Manage Payroll Liabilities screen, select the appropriate client from the Clients field in the upper-right corner of the screen, and then click the Add Liability button.
  3. In the Add Liability dialog, select the appropriate vendor from the Vendor drop-down list, which contains all of the client's Payroll Agent or Tax Agent type vendors.
  4. Select the applicable deduction, employer contribution, or tax item from the Item drop-down list. The list contains all items associated with the agent you have selected.
  5. Select the appropriate transaction date and then specify the amount for the liability.
  6. If you want this liability to be available for export via payroll journal export, mark the Available for payroll journal export checkbox.
  7. Mark the Create as historical (closed) checkbox.
  8. After you have made the appropriate selections in this dialog, click OK to create a new closed liability for the client, vendor, and item.

You can view the historical/closed liability and the associated historical payment on the Register tab of the Setup > Vendors screen for the selected agent.

Reopening a payroll liability that was created as closed/historical

If you need to reopen a payroll liability to pay it, or, if you need to delete the liability and historical payment completely, follow these steps.

  1. Choose Actions > Enter Transactions.
  2. Click the Edit Multiple Transactions link to open the Edit Multiple Transactions dialog.
  3. Choose Delete Historical Payments from the Action drop-down list.
  4. Select the historical payments to delete, and then click the OK button.
  5. Choose Actions > Manage Payroll Liabilities to view the liabilities - now available as unpaid liabilities.
  6. Pay the liabilities or delete them, as needed.