Adding or deleting unpaid payroll liabilities

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Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Using the Actions > Manage Payroll Liabilities screen, you can add a payroll agent or tax agent liability that is not created during routine payroll processing and delete any unpaid liability created in error.

Adding an unpaid payroll liability

  1. Choose Actions > Manage Payroll Liabilities.
  2. In the Manage Payroll Liabilities screen, select the appropriate client from the Clients field in the upper-right corner of the screen, and then click the Add Liability button.
  3. In the Add Liability dialog, select the appropriate vendor from the Vendor drop-down list, which contains all of the client's Payroll Agent or Tax Agent type vendors.
  4. Select the applicable deduction, employer contribution, or tax item from the Item drop-down list. The list contains all items associated with the agent you have selected.
  5. Select the appropriate transaction date and then specify the amount for the liability.
  6. If you want this liability to be available for export via payroll journal export, mark the Available for payroll journal export checkbox.
  7. If the selected agent is set up to be funded, and you want to exclude this liability from fund processing, mark the Exclude from fund processing checkbox in the Options for Funded Clients section.

    Note: If the Exclude from fund processing checkbox is left as unmarked (the default state), the funding status of this liability will be set to Pending, making it available to fund. However, marking this checkbox will set the funding status to Funded, specifying it as already processed. This means that the liability will not display in the Funding dialog, but payment will be made from the impound bank account rather than the client's bank account.

  8. After you have made the appropriate selections in this dialog, click OK to create a new liability record for the client, vendor, and item.

See also: Adding historical or closed liabilities.

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Deleting an unpaid payroll liability

  1. Choose Actions > Manage Payroll Liabilities.
  2. In the Manage Payroll Liabilities screen, expand or collapse the list of liabilities by clicking the plus and minus signs next to the appropriate row.
  3. Mark the checkbox next to a vendor to select all unpaid liabilities for that vendor, or mark the checkbox next to a liability to select that individual liability.
  4. When you have selected all the liabilities you want to delete, click the Delete Selected button.

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