Showing overtime and double-time separately on payroll checks and reports

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To display overtime (OT) and double-time (DT) amounts separately from regular wage amounts on payroll checks and reports, you can create an overtime and/or double-time pay item to use in conjunction with a regular wage payroll item.  Linking those pay items ensures that the calculation type and pay rate remains the same across those related payroll items.

  1. Add an overtime pay item in the Setup > Payroll Items screen. 
  2. Activate the item for one or more employees in the Setup > Employees screen.

    Note: You can use the Edit Multiple Employees wizard to activate the items on multiple employees at the same time.

  3. Link the new overtime pay item to the parent pay item (Wages, in this example). If the calculation type or pay rate is changed for the parent item, that change will be made also for the overtime pay item. For more information, see Linking payroll items for an employee.

    Overtime linked to Wages payroll item
  4. When entering the payroll checks, enter overtime hours in the cell that corresponds to the Overtime (OT) item. In this example, 8 hours of overtime is entered in the cell where the Overtime row and the OT Hours column intersect.

    Overtime entered on OT Hours column.

In the report example below:

  • For employee 154, we used the preceding steps to separate Wages from Overtime hours.
  • For employee 155, wages and overtime hours are combined, as per the default setup.

    Report - Employees 154 and 155

 

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