Accounting CS Client Access features available for client use

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With Accounting CS Client Access, authorized staff in your client's office can record their day-to-day accounting and payroll transactions in the same database that you use to process their data. With customizable security options, you can offer your clients a powerful application that provides all of the data entry options and information that they need, while you maintain control over the options and information that they don't.

Accounting CS also has comprehensive security defaults to assure your clients cannot see any of your other clients' data or your firm's data. In addition, there are some features that enable your firm to handle those tasks that are considered the accountant's role or responsibility. Even if a client's staff security group has been set up with full privileges, there are certain screens and functions that are not available in Accounting CS Client Access as they are a function of the professional accountant. The tables below indicate which features are available to your clients when you enable Client Access for your clients.

Notes

  • The features and functions available to the client in Accounting CS Client Access depend on the services that you enable for the client. Regardless of the firm’s license, you can enable any of the Client Access services for your client. However, it may limit the processing that you can perform for the client.\

    For example, if your firm is licensed only for the Accounting service, you can still enable to the payroll functionality for the client. However, you will not be able perform the payroll functions on behalf of your client or generate tax forms for your clients.

    If your firm is licensed for the Payroll and Payroll (After-the-Fact) services, you can enable full payroll functionality for the client in Accounting CS Client Access, with the option to perform the payroll tasks on behalf of your client at any time.

  • Most of the standard reports are available to both you and your clients, but some of the standard reports are only available for your firm. All custom reports can be made available to your clients on the Setup > Firm Information > Client Security Groups screen.
    • All reports in the Firm folder.
    • All reports in the Workpapers folder.
    • All letters.
    • Account Grouping List
    • Account Groupings
    • Account Segments
    • Adjusting Journal Entries
    • Client Information - Workpapers
    • Consolidated Account Groupings
    • Consolidated Adjusting Journal Entries
    • Consolidated Subsidiary Trial Balance
    • Consolidated Trial Balance - Condensed
    • Consolidated Trial Balance - Detailed
    • Consolidated Trial Balance Worksheet
    • Financial Statement Worksheet
    • Tax Code Groupings
    • Tax Code Worksheet
    • Tax Reconciliation Worksheet - Condensed
    • Tax Reconciliation Worksheet - Detailed

The client cannot modify or delete any transactions that are entered by the accounting firm.

Feature availability

File menu

Screen Check Writing Client Accounting - Accounts Payable Client Accounting - Accounts Receivable Check Writing and Payroll Check Writing and Payroll (Setup only) Check Writing and Payroll (Time Entry only) Full Service Bundle
Reset Remember Login - - - - - - -
Import
Limited to spreadsheet only, and the Chart of Accounts and Account Balances from QuickBooks options are not available.
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Export
Limited to 1095-C Data only.
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Print Reports
Firm reports are not available, and the firm controls which client reports the client staff member has access to.
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Print Checks

Vendor/Payee tab: limited to the checks that the client staff entered for the client(s) they have access to.

Payroll and Payroll Liabilities tabs: funded transactions are hidden. For clients with only the Check Writing service, the Payroll Liabilities tab is unavailable.

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Print dialog
Client staff cannot print to Document Presentation or Engagement CS.
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Print Billing Invoices - - - - - - -
Print Accounts Receivable Forms - - Checkmark - - - Checkmark
Report Designer - - - - - - -
Layout Designer - - - - - - -
Client Data Management Utility - - - - - - -
Copy Files
Limited to 1095 C data, Direct deposit/ACH, New hire reporting, and SSN/TIN verification.
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Edit menu

Screen Check Writing Client Accounting - Accounts Payable Client Accounting - Accounts Receivable Check Writing and Payroll Check Writing and Payroll (Setup only) Check Writing and Payroll (Time Entry only) Full Service Bundle
Clear Data Entry Session Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
Recalculate Automatic Journal Entries - - - - - - -
Calculate Net to Gross - - - Checkmark - - Checkmark
Clear Override - - - Checkmark Checkmark Checkmark Checkmark
Clear Check Overrides - - - Checkmark Checkmark Checkmark Checkmark
Refresh Payroll Check - - - Checkmark Checkmark Checkmark Checkmark
Adjust Taxable Wages - - - - - - -

View menu

Screen Check Writing Client Accounting - Accounts Payable Client Accounting - Accounts Receivable Check Writing and Payroll Check Writing and Payroll (Setup only) Check Writing and Payroll (Time Entry only) Full Service Bundle
Home Dashboard - - - - - - -
Firm Dashboard - - - - - - -
Staff Dashboard - - - - - - -
Client Dashboard Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
Workpapers Dashboard - - - - - - -
Bank Feeds Dashboard Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark

Actions menu

Screen Check Writing Client Accounting - Accounts Payable Client Accounting - Accounts Receivable Check Writing and Payroll Check Writing and Payroll (Setup only) Check Writing and Payroll (Time Entry only) Full Service Bundle
Enter Transactions
Check summary memo and Journal Entry subtype are hidden.
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Enter Trial Balance - - - - - - -
Enter Tax Code Adjustments - - - - - - -
Enter Payables - Checkmark - - - - Checkmark
Manage Payments - Checkmark - - - - Checkmark
Enter Invoices - - Checkmark - - - Checkmark
Manage Customer Payments - - Checkmark - - - Checkmark
Apply Customer Payments - - Checkmark - - - Checkmark
Assess Finance Charges - - Checkmark - - - Checkmark
Enter Deposits - - Checkmark - - - Checkmark
Enter Batch Payroll Checks
The Reprocess last payroll link is not available to clients using Accounting CS Client Access.
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Add Fee - - - - - - -
Process Direct Deposit
The firm must fill out the Client Direct Deposit tab for the client to be able to access direct deposit related screens.
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Reconcile Bank Accounts Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
Analyze Client Activity Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
View Account Activity Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
View Net Income/Loss Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
Consolidate Clients - - - - - - -
Change Posting Period
Clients cannot move to a period in a fiscal year that is earlier than the current fiscal year in Accounting CS (firm). If the Enable close posting periods for Client Access checkbox is marked, clients cannot move into a period that has been closed.
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Change AP Date - Checkmark - - - - Checkmark
Change AR Date - - Checkmark - - - Checkmark
Allocate Tips - - - Checkmark - - Checkmark
Reconcile Impound Bank Accounts - - - - - - -
Process EFTPS - - - - - - -
Process Positive Pay - - - - - - -
Process Payroll Tax Forms - - - - - - -
Process Electronic Forms - - - - - - -
Process Internet/Magnetic Files - - - - - - -
Process Worker's Compensation Files - - - - - - -
Process New Hires - - - Checkmark - - Checkmark
Verify SSN/TIN - - - Checkmark - - Checkmark
Verify W-2s - - - - - - -
Enroll - - - - - - -
Edit Payroll Tax Forms - - - - - - -
Manage NetClient CS - - - - - - -
Mange Payroll Liabilities - - - Checkmark - - Checkmark
Manage Impound Payments - - - - - - -

Setup menu

Screen Check Writing Client Accounting - Accounts Payable Client Accounting - Accounts Receivable Check Writing and Payroll Check Writing and Payroll (Setup only) Check Writing and Payroll (Time Entry only) Full Service Bundle
Firm Information
  • Payment Terms is available when Client Accounting - Accounts Payable and/or Client Accounting - Accounts Receivable are selected.
  • Sales Taxes is available only when Client Accounting - Accounts Receivable is selected.
  • Banks is limited to adding banks only. Clients can view existing banks, but they cannot modify or delete them.
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Clients
  • Add and Delete buttons are disabled
  • Main tab: certain sections are hidden
  • Account Mask tab: View only
  • Accounting Information tab: View only, and several fields are hidden
  • Accounts Payable tab: View only
  • Accounts Receivable tab: View only
  • Payroll Information tab: Certain sections are hidden or view only
  • Payroll Taxes tab: Forms section is hidden
  • Worker's Compensation tab: certain sections are hidden
  • Affordable Care Act: Available
  • Custom fields tab: Available
  • All other tabs are hidden.
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Client Templates - - - - - -
Custom Fields - - - - - -
Payroll Consolidation Group - - - - - -
Account Segments - - - - - - -
Account Groupings - - - - - - -
Chart of Accounts
Tax Information and Account Groupings sections are hidden.
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Journals Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
Tax Codes - - - - - - -
Customers - - Checkmark - - - Checkmark
Invoice Items - - Checkmark - - - Checkmark
Finance Charges - - Checkmark - - - Checkmark
Departments - - - Checkmark Checkmark Checkmark Checkmark
Bank Accounts
Impound holding account field is hidden.
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Transaction Templates
Journal Entry subtype field is hidden.
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Payable Templates - Checkmark - - - - Checkmark
Invoice Templates - - Checkmark - - - Checkmark
Vendors Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
Payroll Items
W-2 Additional Boxes and FUTA exempt sections are view only.
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Accruable Benefits - - - Checkmark Checkmark Checkmark Checkmark
Employees
Some items view only or hidden.
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Employee Templates - - - Checkmark Checkmark Checkmark Checkmark
Report Profiles Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
File Locations
All tabs are hidden except File Creation, which is view only.
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User Preferences
Certain options on the System and Printers tabs are hidden.
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Help menu

Screen Check Writing Client Accounting - Accounts Payable Client Accounting - Accounts Receivable Check Writing and Payroll Check Writing and Payroll (Setup only) Check Writing and Payroll (Time Entry only) Full Service Bundle
Help & How-To Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark Checkmark
Additional Resources - - - - - - -
On the Web - - - - - - -
Bulletins - - - - - - -
Fieldwork Utility - - - - - - -
About - - - - - - -

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