Transaction Templates screen

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Transaction templates contain information that the application can recall and automatically enter in new transactions that are created from the template. This saves you time during data entry and helps prevent data-entry errors because some of the information is already entered for you.

The on demand templates that you create in this screen are available for selection in the Actions > Enter Transactions screen for deposit, check, AP check, payment, AP payment, and journal entry transactions.

Choose Setup > Transaction Templates.

Tabbed pages in this screen

Template tab

Calculation tab (for automatic journal entry templates only)

Distributions tab

Details tab (for deposit templates only)

Schedule tab

Fields & buttons

Templates list

The templates list displays information about all templates that are set up for the selected client.

Transaction Detail

Select the transaction type from Type field, and then enter information in the fields that you want Accounting CS to automatically fill in when creating transactions from this template. The fields in the Transaction Detail section may change based on the type you select.

AP check

  • Bank account.Select or add on the fly the default bank account to use for AP checks created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
  • Journal. Select or add on the fly the default journal to use for AP checks created from this template. The drop-down list includes all journals created for this client in the Setup > Journal screen.
  • Handwritten/Check #. If this is a handwritten check, mark this checkbox to enable the field below, where you can optionally include a check number. If not, the field below remains disabled, and this will be an unprinted check template.
  • Vendor ID. Select or add on the fly the default vendor to use for AP checks created from this template. The drop-down list includes all vendors created for this client in the Setup > Vendors screen.
  • Description. If you select a vendor ID, the application automatically enters the vendor name in this field. To create a template for a payee without creating a vendor record, enter the payee's name in this field.
  • Amount. Enter the default check amount.

AP payment

  • Bank account.Select or add on the fly the default bank account to use for AP payments created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
  • Journal. Select or add on the fly the default journal to use for AP payments created from this template. The drop-down list includes all journals created for this client in the Setup > Journal screen.
  • Reference. Enter the default reference to use for AP payments created from this template.
  • Vendor ID. Select or add on the fly the default vendor to use for AP payments created from this template. The drop-down list includes all vendors created for this client in the Setup > Vendors screen.
  • Description. If you select a vendor ID, the application automatically enters the vendor name in this field. To create a template for a payee without creating a vendor record, enter the payee's name in this field.
  • Amount. Enter the default payment amount.

Check

  • Bank account.Select or add on the fly the default bank account to use for checks created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
  • Journal. Select or add on the fly the default journal to use for checks created from this template. The drop-down list includes all journals created for this client in the Setup > Journal screen.
  • Handwritten/Check #. If this is a handwritten check, mark this checkbox to enable the field below, where you can optionally include a check number. If not, the field below remains disabled, and this will be an unprinted check template.
  • Vendor ID. Select or add on the fly the default vendor to use for checks created from this template. The drop-down list includes all vendors created for this client in the Setup > Vendors screen.
  • Description. If you select a vendor ID, the application automatically enters the vendor name in this field. To create a template for a payee without creating a vendor record, enter the payee's name in this field.
  • Amount. Enter the default check amount.

Deposit

  • Bank account. Select or add on the fly the default bank account to use for deposits created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
  • Journal. Select or add on the fly the default journal to use for deposits created from this template. The drop-down list includes all journals created for this client in the Setup > Journal screen.
  • Reference. Enter the default reference to use for deposits created from this template.
  • Description. Enter the default description to use for deposits created from this template.
  • Amount. Enter the default deposit amount.

Journal entry

  • Subtype. Select the default subtype to use for journal entries created from this template.
  • Journal. Select or add on the fly the applicable journal to use for journal entries created from this template. The drop-down list includes all journals created for this client in the Setup > Journal screen.
  • Reference. Enter the default reference to use for journal entries created from this template.
  • Description. Enter the default description to use for journal entries created from this template.
  • Auto-reverse next period. (For Adjusting and Regular subtypes) Mark this checkbox to have the application reverse the journal entry when advancing to the next posting period.
  • WP reference. (For Adjusting, Other, Potential, Reclassifying, and Tax adjustment subtypes) Enter the default workpaper reference number to use for journal entries created from this template.
  • Difference. (For Other, Reclassifying, and Tax adjustment subtypes) Select the default difference type – Permanent or Temporary – to use for journal entries created from this template.
  • Misstatement. (For Potential subtypes) Select the default misstatement type – Known classification, Known misstatement, Projected classification, or Projected misstatement – to use for journal entries created from this template.

Payment

  • Bank account. Select or add on the fly the default bank account to use for payments created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
  • Journal. Select or add on the fly the default journal to use for payments created from this template. The drop-down list includes all journals created for this client in the Setup > Journal screen.
  • Reference. Enter the default reference to use for payments created from this template.
  • Vendor ID. Select or add on the fly the default vendor to use for payments created from this template. The drop-down list includes all vendors created for this client in the Setup > Vendors screen.
  • Description. If you select a vendor ID, the application automatically enters the vendor name in this field. To create a template for a payee without creating a vendor record, enter the payee's name in this field.
  • Amount. Enter the default payment amount.

Add and Delete buttons

  • Add button. Click the Add button to create a new transaction template.
  • Delete button. Click the Delete button to remove the selected transaction template from the list.

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