Linking payroll items for an employee

Alerts and notices

By linking "child" payroll items to a "parent" payroll item for an employee, you can share the same calculation type and pay rate across those payroll items and still print unique descriptions next to those wages on the employee's check stubs. In addition, you can update the calculation and pay rate for all the items at once by updating the parent payroll item.

To link a payroll item to a parent payroll item, follow these steps.

  1. Choose Setup > Employees and then click the Payroll Items tab.
  2. Add a payroll item to the employee record, if needed.
  3. Click the Ellipsis button next to the "child" payroll item to open the Employee Payroll Item Settings dialog for that payroll item.
  4. In the Calculation section, select a parent payroll item from the Link to drop-down list. The list contains any payroll items currently selected for use by the employee.
  5. When you have made your selection, click OK and then click the Enter button in the Payroll Items tab of the Employees screen.

Examples

The following scenarios show how linked payroll items can be used.

  • An employee of a construction company will work on a number of job sites during the year, and the company wants to track the hours and wages for each job separately, even though the employee is paid the same rate for every job. The firm can add a pay item for each job to the client record, make the applicable pay items active on the employee record, and link them to the employee's main pay item. Show dialog.
  • A firm wants overtime hours and wages to print on a separate line on employee check stubs. They can create an Overtime pay item that is used to record only overtime hours and wages and then link it to the employee's main pay item, so it will always use the same rate as the main pay item. For more information, see Showing overtime and double-time separately on payroll checks and reports.
  • A firm wants to print accruable benefit (sick, vacation, etc.) hours and wages in the pay section of employee pay stubs. To do this, they can create pay items for each accruable benefit item and then link the accruable benefit pay items to the regular pay item so that they always use the same rate. Show dialog. For more information, see Showing accruable benefit information in the pay section on check stubs.