Can I e-file a prior period 941?

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Per IRS regulations, you can e-file Form 941 for the current and 3 prior quarters.

As of the 2015.1.0 version of Accounting CS, the Form 941 electronic file uses the Modernized e-File (MeF) format, therefore electronic filing for Form 941 prior to the first quarter of 2015 is unavailable. If you attempt to process Form 941 for a period prior to 2015, you will receive an e-File Critical diagnostic that says:

Form 941 cannot be filed electronically for the following reason(s):
Filing period too old

Forms that receive this diagnostic will need to be files using an alternate filing method, such as paper.

You can print up to seven years of W-2 and 1099 forms. The current year and the two prior years can be printed with year-specific forms like Form 941 or W-3 state forms.

See also: E-filing 94x forms, overview

Internal notes

The current quarter is defined as when the 941 form is due.  

Example, let's say today is 10/29/2017. This would mean the third quarter 941 would not due until 10/31/2017.

Based on the table below, the current quarter would be considered the 2nd quarter 2017 and the oldest quarter you could electronically file would be the third quarter 2016.

Quarter/Year E-File?
2nd quarter/2017 - current E-File ok
1st quarter/2017 E-File ok
4th quarter/2016 E-File ok
3rd quarter/2016 E-File ok
2nd quarter/2016 Filing period too old

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