Employee is missing from the Enter Batch Payroll Checks screen

Alerts and notices

If employees are missing when you select a payroll schedule in the Actions > Enter Batch Payroll Checks screen, it could be for one or more of the following reasons:

  • The employee has a hire date that falls after the current payroll period end date.
  • The employee has an inactive date that falls before the current payroll period begin date.

    Note: If an employee's inactive date falls in between the period begin and period end dates, the employee will be in the batch. Example: If the pay period of the batch is May 20 to May 27, and the employee was terminated or made inactive on May 24, the employee will be included in the batch.

  • The employee is not assigned to that payroll schedule.

If the employee should indeed be included for this batch, follow these steps:

  1. Choose Setup > Employees and click the Main tab.
  2. Verify the selections in the Payroll Schedules section.

    Note: You can use the Edit Multiple Employees link to change the Primary Payroll Schedule assignment for many employees at the same time.

  3. On the Personal tab, verify that the Hire date falls before the period end date of the payroll schedule. If it falls after, the employee will be included on the next batch.
  4. Also on the Personal tab, verify that the Inactive date field says "(none)" or has a date that falls after the period end date of the payroll schedule. The employee will not be included on future payroll batches for which they did not perform any work.

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