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There is one Company/Batch Header Record for each batch file included in an ACH file. A Company/Batch Header Record includes the following information (position numbers are listed in parentheses).
| Field Name | Contents (and position numbers) |
|---|---|
| Record Type Code |
The numeral 5. (01-01) 1 numeric. Record Type Code, example |
| Service Class Code |
Either the numerals 200, 220, or 225. Use 200 if it is marked as a balanced file as entered in the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen, because both debits and credits are in the file. If there are only credits in the file, use 220. If there are only debits in the file, use 225. (02-04) 3 numeric. Service Class Code, example |
| Company Name |
The choice selected for Company name field as entered in the Advanced Setup dialog, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts dialog. (05-20) 16 numeric. Company Name, example |
| Company Discretionary Data |
Blank or the information entered in the Company discretionary data field as entered in the Advanced Setup dialog, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (21-40) 20 alphanumeric. Company Discretionary Data, example |
| Company Identification |
The choice selected for Company identification as entered in the Advanced Setup dialog, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (41-50) 10 alphanumeric. Company Identification, example |
| Standard Entry Class Code |
PPD for payroll or non-commercial vendor transactions. CCD for all other transactions. Non-commercial vendors have social security numbers (xxx-xx-xxxx) and commercial vendors have EINs (xx-xxxxxxx). Therefore, if an SSN is entered for the vendor (or if the SSN/EIN field is left blank), the file displays PPD in this field. If an EIN is entered for the vendor, the file will display CCD in this field. (51-53) 3 alphanumeric. Standard Entry Class Code, example |
| Company Entry Description |
(54-63) 10 alphanumeric. Company Entry Description, example  See also: Company entry description for vendor direct deposit transactions |
| Company Descriptive Date |
Blank or the information entered in the Company Descriptive Date field as entered in the Advanced Setup dialog, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen). (64-69) 6 alphanumeric. Company Descriptive Date, example |
| Effective Entry Date |
The information entered in the Effective Date field as entered in the Process Direct Deposit grid. (70-75) 6 numeric YYMMDD. Effective Entry Date, example |
| Settlement Date |
Blank. Completed by the bank that receives the ACH file. (76-78) 3 numeric. Settlement Date, example |
| Originator Status Code |
The numeral 1. (79-79) 1 numeric. Originator Status Code, example |
| Originating DFI Identification |
The first eight digits of the nine-digit bank routing number associated with the bank selected in the Originator bank field as entered in the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (80-87) 8 numeric. Originating DFI Identification, example |
| Batch Number |
The unique number assigned to each Company/Batch Header Record in the ACH file. Batch numbers are assigned in sequential order, beginning with the numeral 1. (88-94) 7 numeric. Batch Number, example |
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