Paying liabilities

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Use the Liabilities tab of the Print Checks screen to print payments for all or selected clients or vendors with unpaid liabilities.

After liabilities have been created via payroll check printing , invoice printing, or through the generation of liabilities for handwritten checks, and you are ready to pay them, follow these steps.

  1. Choose File > Print Checks and click the Liabilities tab.
  2. Expand the list of liabilities for each client and vendor by clicking the plus sign next to the client and vendor records. The unpaid liabilities for each vendor are displayed grouped by their transaction date or the date of the payroll they were generated from.  You can select liabilities for one or more transaction dates to be paid.

    Note: You can change the bank account from which the payment is made by updating the information in the Payment Preferences section of the Main tab of the Setup > Vendors screen.

  3. Either mark the checkboxes for individual liabilities or mark the checkbox next to the client or vendor record to pay all liabilities for that client or vendor.

    Note: If the payment amount for a vendor is negative, you will be unable to print the check. Negative liabilities are generated when payroll checks are voided, deleted, or reversed. For more information about managing payroll liabilities, see Adding or deleting unpaid payroll liabilities.

  4. If you want to use the liability due date as the payment date, mark the Use due date as payment date checkbox. If multiple liabilities are selected for a vendor and they have different due dates, the earliest of those dates will be used as the payment date. If this checkbox is not marked, the system date is used as the payment date by default.
  5. When the appropriate liabilities are selected, click the Print Selected button to open the Print dialog and then print the payment checks.
  6. The Check Printing Confirmation dialog displays to verify that all checks printed successfully. If they did, click Yes. If they did not, click No.

    Note: If you click No, the liabilities remain in the Liabilities tab until they are successfully paid.

  7. After you have confirmed that the checks were printed successfully, the Print Payment Forms dialog displays the payment forms that correspond to the selected liabilities. Verify that the correct payment forms are selected to print and then click the Print Selected button to print the forms.

    Notes

    • If you unmark the checkboxes for any forms, you will need to print them later manually via the Process Payroll Tax Forms screen.
    • When there is no payment due for an agent with a payment method of Check and the agent requires a zero amount payment coupon, the form will display in the Print Payment Forms dialog to be printed. If no zero amount payment form is required, it will not display.
    • When there is no payment due for an agent with a payment method of Direct Deposit and the agent accepts zero amount EFT files, the application will create the zero amount ACH file. If the agency does not accept zero amount EFT files, the zero amount payment form will display in the Print Payment Forms dialog so it can be mailed to the agent.
  8. In the Print dialog, select your print options, and then click OK to print the payments.
  9. The Check Printing Confirmation dialog displays to verify that all payments printed successfully. If they did, click Yes. If they did not, click No.

    Note: If you click No, the liabilities remain in the Liabilities tab until they are successfully paid.

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