Kansas payroll tax form information

Alerts and notices

Select a state from the drop-down list or visit the State-specific payroll tax form information topic to view payroll tax form information for that state.

Unemployment forms

Agency: Kansas Employment Security Fund

Website: http://www.dol.ks.gov/

Description Approval Information Filing Methods Web fill-in Form Due Date
Schedule A Approved Paper, Internet No Last day of the following month
K-CNS 100 Approved Paper No Last day of the following month

Withholding forms

Agency: Kansas Withholding Tax

Website: http://www.ksrevenue.org/

Description Approval Information Filing Methods Web fill-in Form Due Date
KW-3E Approved Internet No January 31st*
W-2 Copy 1 Available up to 2019 (No approval required) Paper, Internet No January 31st*

* Due date adjusts for non-banking days

Other forms

1099 forms

Description Approval Information Filing Methods Web fill-in Form Due Date
1099-B No approval required Internet No February 28th*
1099-DIV No approval required Internet No February 28th*
1099-G No approval required Internet No February 28th*
1099-INT No approval required Internet No February 28th*
1099-MISC No approval required Internet No February 28th*
1099-OID No approval required Internet No February 28th*
1099-PATR No approval required Internet No February 28th*
1099-R No approval required Internet No February 28th*
1099-S No approval required Internet No February 28th*
1099-SA No approval required Internet No February 28th*
W-2G No approval required Internet No February 28th*

* Due date adjusts for non-banking days

See also: State 1099 files overview

State website: www.ksrevenue.org

Form processing tips

To edit or process the Form KW-3E in the Actions > Edit Payroll Tax Forms screen or the Actions > Process Payroll Tax Forms screen, you will need to make sure that the payment method for the Kansas tax agent in the Setup > Vendors screen is set to Direct Deposit.

By default, the application does not list employee information in sections four through seven of Form K-CNS 100. Instead, the application will list employee information on Schedule A.

The State of Kansas requires all employers with 50 or more employees, or third-party administrators with 50 or more client employees, to electronically file all Quarterly Wage Reports and contribution returns and make any quarterly tax payments online.

If your client has fewer than 50 employees and want to include employee information on Form K-CNS 100, follow the steps below.

  1. Choose Actions > Edit Payroll Tax Forms.
  2. Choose Form type Reconciliation, Jursidiction Kansas, and Form K-CNS 100.
  3. Click the Additional Information button and mark the Display employees on Form K-CNS 100 checkbox.

For more information, visit the Kansas Department of Labor's website.

E-filing notes

Form K-CNS 100

Form KW-3E

State ID formats

Unemployment ID: 6 digits

Withholding ID: Must be of length 15. Must start with 036.

New hire reporting

Reporting methods

File Upload Type: Internet

General reporting requirements

Electronic filing required: No
Filing frequency: 20 days from hire date
Registration required: No

Website: http://www.dol.ks.gov/UI/newhires_BUS.aspx

Related topics

State-specific payroll tax form information

Processing state payroll tax forms

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