Virginia payroll tax form information

Alerts and notices

Select a state from the drop-down list or visit the State-specific payroll tax form information topic to view payroll tax form information for that state.

Unemployment forms

Agency: Virginia Employment Commission

Website: http://www.vec.virginia.gov/

Description Approval Information Filing Methods Web fill-in Form Due Date
VEC-FC-20 Approved Paper, Internet Yes Last day of the following month*
VEC-FC-21 Approved Paper, Internet No Last day of the following month*

* Due date adjusts for non-banking days

Withholding forms

Agency: Virginia Department of Taxation

Website: http://www.tax.virginia.gov/

Description Approval Information Filing Methods Web fill-in Form Due Date
VA-5 Approved Internet Yes By deposit schedule*
VA-15 Approved Internet Yes By deposit schedule*
VA-16 Approved Web fill-in, Internet Yes Last day of the following month
VA-6 Non-submittable only Internet Yes January 31st
W-2 Copy 1 Available up to 2019 (No approval required) Internet No January 31st

* Due date adjusts for non-banking days

Other forms

1099 forms

Description Approval Information Filing Methods Web fill-in Form Due Date
1099-MISC No approval required Internet No January 31st
1099-R No approval required Internet No January 31st

See also: State 1099 files overview

State website: www.tax.virginia.gov

Form processing tips

To make Form VA-5 available for processing, select Internet as the payment method for the Virginia Department of Taxation vendor. After you process liabilities, Form VA-5 will be available in the Actions > Process Internet/Magnetic Files screen.

Internal note: The Form VA-5 Do not file checkbox cannot be cleared in the Payroll Taxes tab of the Setup > Clients screen. ACS can't print a paper copy of Form VA-5 due to e-file mandates. There is a waiver option that users can receive to file a paper version of the form, but the state has not approved the paper forms with the waiver only option for inclusion in ACS.

E-filing notes

Form VEC-FC-20

Form VA-6

Form VA-15

Form VA-16

State ID formats

Unemployment ID: 10 digits

Withholding ID: 15 characters formatted as 30-#########F-### (30 dash 9 digits F dash three digits)

New hire reporting

Reporting methods

File Upload Type: Internet

General reporting requirements

Electronic filing required: No
Filing frequency: 20 days from hire date
Registration required: No

Website: https://va-newhire.com/

Related topics

State-specific payroll tax form information

Processing state payroll tax forms

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