E-filing state and local payroll tax forms

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For payroll compliance (annually licensed)

Payroll tax liability for state and local jurisdictions is automatically determined by the application based on the client and employee work locations and addresses. Federal, state, and local payroll tax information is entered in the Setup > Clients > Payroll Taxes tab screen.

If a state or locality requires any additional information for filing, this is entered in the Additional Information dialog, accessed by clicking the Additional Information button next to the state in the Forms section of the Payroll Taxes tab.

See also

Employee count examples for 94x and state unemployment (SUTA) forms

Per return pricing (PRP) information

State e-filing for AZ, CA, CT, FL, IA, IL, IN, LA, MI, MS, NY, OH, PA, and WI.

The per-return transmission cost for electronically filing federal 94x forms is $6; enrollment files do not accrue a fee. There is no additional transmission cost for electronically filing state forms. For many firms, it may be more cost efficient to purchase an unlimited e-filing license. For pricing information on the unlimited e-filing license, contact your Sales Representative.

Setup and verification

The following steps cover the initial setup and verification of information required prior to processing payroll tax forms.

Verifying client location and employee address information

Setting up client payroll tax information

Top of page

Filing requirements by state/locality

To file state and local forms by any method other than paper or preprinted (via magnetic, electronic, or internet files), you need to know ahead of time if the state or locality requires registration prior to e-filing, if they require test files sent, and what file format they use.

Note: You can look up payroll tax form information, including the filing methods, approval status, and more in the State-specific payroll tax form information article.

State filing information

Click the state links for registration and file format information. If the state does not allow e-filing, the state name will not be a link.

Alaska Alabama Arkansas
Arizona California Colorado
Connecticut Delaware District of Columbia
Florida Georgia Hawaii
Idaho Illinois Indiana
Iowa Kansas Kentucky
Louisiana Maine Maryland
Massachusetts Michigan Minnesota
Mississippi Missouri Montana
Nebraska Nevada New Hampshire
New Jersey New Mexico New York
North Carolina North Dakota Ohio
Oklahoma Oregon Pennsylvania
Rhode Island South Carolina South Dakota
Tennessee Texas Utah
Vermont Virginia Washington
West Virginia Wisconsin Wyoming

Local filing information

The localities listed below accept or require e-filing. click the state name to view filing information for that state's localities.

Louisville Metro Revenue Commission

  • Registration required? - No
  • File format - Comma-delimited
  • Notes: Navigate to the Louisville Revenue Commission website. Click Electronic Services to upload your file.

City of Detroit Withholding tax - Michigan Department of Treasury

City of Kansas City, Missouri - Revenue Division

  • Registration required? - Yes
  • File format - Fixed length
  • Notes: For more information, please visit the City of Kansas City website at http://kcmo.gov/.

City of Cincinnati Income Tax Division

  • Registration required? - Yes
  • File format - Fixed length
  • Notes: For more information, please visit the City of Cincinnati website at http://www.cincinnati-oh.gov/.

Berks E.I.T. Bureau - EIT and Berks E.I.T. Bureau - LST

  • Registration required? - No
  • File format - ASCII
  • Notes: For more information, please visit their website at https://www.berkseit.com/pages/EmployerEIT.html.

Blair Tax Collection Bureau - EIT

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.blairtax.org/EIT-LST-Information.

Centre Tax Agency - EIT and Centre Tax Agency - LST

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.statecollegepa.us/index.aspx?NID=1785.

Cumberland Tax Bureau - EIT and Cumberland Tax Bureau - LST

  • Registration required? - No
  • File format - MMREF-1
  • Notes: For more information and filing specifications, please visit their website at http://www.cumberlandtax.org/.

Forest County Tax Assessment Office - EIT

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.co.forest.pa.us/.

HAB-EIT and HAB-LST

Jordan Tax Service - EIT and Jordan Tax Service - LST

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.jordantax.com/Act32/Employer.html.

Keystone Municipal Collections - EIT and Keystone Municipal Collections - LST

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.keystonecollects.com/.

Lancaster County Tax Collection Bureau - EIT and Lancaster County Tax Collection Bureau - LST

  • Registration required? - No
  • File format - MMREF-1
  • Notes: For more information, visit their website at http://lctcb.localtaxonline.org/employer.html.

Municipality of Bethel Park - EIT and Municipality of Bethel Park - LST

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.jordantax.com/Act32/Employer.html.

Scott Township - EIT and Scott Township - LST

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.jordantax.com/Act32/Employer.html.

Southwest Regional Tax Bureau - EIT and Southwest Regional Tax Bureau - LST

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.swrtb.org/.

Township of Hampton

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.jordantax.com/Act32/Employer.html.

Township of Upper St. Clair - EIT and Township of Upper St. Clair - LST

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.jordantax.com/Act32/Employer.html..

Treasurer, City of Pittsburgh

  • Registration required? - No
  • File format - ASCII
  • Notes: For more information, please visit their website at http://www.pittsburghpa.gov/finance/tax-forms.

Williamsport Area School District Tax Office

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.wasd.org/51181011314944310/site/default.asp.

York Adams Tax Bureau - EIT

  • Registration required? - Yes
  • File format - MMREF-1
  • Notes: For more information, please visit their website at http://www.yatb.com/.

Processing

If you have registered for e-filing with all necessary jurisdictions, the client's information has been set up, and you are ready to process forms, follow these steps.

  1. If you need to modify information on a payroll tax form for a client prior to processing, choose Actions > Edit Payroll Tax Forms and enter any information or override fields as needed. If you want to process forms for the client at this point, you can choose File > Process Client Forms (or click the Process Client Forms Process Client Forms icon in the toolbar), select the forms, choose the appropriate filing methods, if needed, and click the Process Selected button.
  2. If you do not need to modify form information, choose Actions > Process Payroll Tax Forms , click the plus sign next to the client ID to view the forms, select the forms to process, choose the appropriate filing methods, and then click the Process Selected button.
  3. Follow the Processing electronic forms or the Processing internet and magnetic files procedure to process your files.
  4. To make or include payments, follow either the Creating electronic or internet files for payroll tax payment forms or Creating payroll tax reconciliation forms that include payment procedure.

Internal notes


Internal: SaaS Product Information - 
http://cs.thomsonreuters.com/ua/cus_svc/multi-prod-saas-product-information.htm

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