Kentucky Form UI-3 electronic filing options

Alerts and notices

The Kentucky Office of Employment and Training Department provides three possible options for electronically filing Form UI-3. You can find additional information about each option in the Kentucky Unemployment Insurance Self-Service website.

Notes

  • Electronic payments are required and the payment amount must match exactly the total amount that is calculated due after transmission.
  • If you need to file for a client that will owe taxes and you do not want to submit a payment on their behalf, please omit that client from your Option 3 file upload. You will need to file for that client individually under Option 1.

Option 1 - Single Employer File Upload

Who should use this option?
Employers who create reports using the ICESA format and who want to upload their file, OR third-party administrators (TPAs) who do not want to make a single payment for all uploaded clients.

  1. Choose Internet as the filing method for Form UI-3 in the Payroll Taxes tab of the Setup > Clients screen.
  2. Choose Payment as the payment preference method for the agency in the Main tab of the Setup > Vendors screen.
  3. Process the form using the Actions > Edit Payroll Tax Forms screen or the Actions > Process Payroll Tax Forms screen.
  4. Open the Actions > Process Internet/Magnetic Files screen, select the (single) desired client, and then click the Create Files button.
  5. Upload the file to the Kentucky Unemployment Insurance Self-Service website.
  6. After the file is submitted, click the Pay Now button to access the Payment Portal, which will capture the total amount due from the report.

Option 2 - Single Employer Online Form Entry

Who should use this option?
Employers who have a small workforce (under 250 employees) and who wish to manually enter their quarterly report information using the online form for a specific quarter.

  1. Choose Paper as the filing method for Form UI-3 in the Payroll Taxes tab of the Setup > Clients screen.
  2. Choose Payment as the payment preference method for the agency in the Main tab of the Setup > Vendors screen.
  3. Process the form using the Actions > Edit Payroll Tax Forms screen or the Actions > Process Payroll Tax Forms screen.
  4. In the Kentucky Unemployment Insurance Self-Service website, manually enter the quarterly report information using the form printed from Accounting CS.
  5. After the file is submitted, click the Pay Now button to access the Payment Portal, which will capture the total amount due from the report.

Option 3 - Multiple Employer File Upload

Who should use this option?
Third party administrators (TPAs), payroll processors, CPA’s and other tax service providers who are filing on behalf of their clients and will make a single payment for the amount due of all returns in the uploaded file.

Note: You must register online with the Kentucky Office of Employment and Training Department to use this option.

  1. Complete the online Third Party Administrator Registration form on the Kentucky Office of Employment and Training Department website.
  2. In Accounting CS, choose Internet as the filing method for Form UI-3 in the Payroll Taxes tab of the Setup > Clients screen.
  3. Choose Payment as the payment preference method for the agency in the Main tab of the Setup > Vendors screen.
  4. Process the form in the Actions > Edit Payroll Tax Forms screen or the Actions > Process Payroll Tax Forms screen. 
  5. Choose Actions > Process Internet/Magnetic Files screen, select the desired clients, and then click the Create Files button.
  6. Upload the file to the Kentucky Unemployment Insurance Self-Service website.
  7. After the file is submitted, click the Pay Now button to access the Payment Portal, which will capture the total amount due for each individual account let you pay for all accounts in the file using a single payment.

Note: You can use the impounding feature in Accounting CS to set up impound accounts into which you can deposit funds that are collected from your clients’ bank accounts for the purpose of making tax payments on their behalf. For more information about impounding, refer to the Impound overview).

See also: Kentucky payroll tax form information