Creating replacement files for Forms 1094-C and 1095-C

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Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

If the IRS rejects your internet files for Forms 1094-C and 1095-C, you may be required to submit replacement files. When you create replacement files, you will need to include the Receipt ID that was provided within the IRS Transmission Status Details.

Follow the steps below to create replacement files for Forms 1094-C and 1095-C.

  1. Correct each employee or client record that contained incorrect or invalid information reported in the IRS rejection.
  2. Choose Actions > Process Payroll Tax Forms and select 1095-C from the Form type drop-down list.
  3. Select the year from the Year drop-down list, and then click Refresh.
  4. Click the plus sign (+) next to every client that contained incorrect or invalid information in the original file, and then mark the Agency Copy and 1094-C checkboxes.
  5. In the Filing Method column, verify that Internet is selected for each form, and then click the Process Selected button.
  6. In the Print dialog, select an output method, and then click OK.
  7. Choose Actions > Process Internet/Magnetic Files, and then click the Manage Files button.
  8. In the Manage Files dialog, click the Ellipsis ellipsis button button next to the file that you need to replace.

    Note: If necessary, click the delete button to clear the filter in the Manage Files dialog.

  9. In the Replacement Files dialog, enter the Receipt ID, formatted exactly as it was provided to you by the IRS in the Transmission Status Details.
  10. Press the TAB key, and then click the Create File button.

The application creates two files in the /12-31-yy/US/Replacement Files/ folder in the file location specified at the bottom of the Manage Files dialog. The files will contain Form 1094-C and 1095-C data for all clients included in the original file, as required by the IRS.

Related topics

1094-C and 1095-C setup and processing

Correcting Form 1095-C internet file rejections

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