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Use the Enter Batch Handwritten Payroll Checks screen to enter handwritten (after-the-fact) payroll checks from the same pay period for a group of employees. You can modify certain pay, deduction, and tax information on either the Rapid or the Detail tab prior to clicking the Enter Batch button.

Choose Actions > Enter Batch Handwritten Payroll Checks.

To customize and save data entry options per client, choose Edit > Options to open the Enter Handwritten Payroll Checks Options dialog.

Tabbed pages in this screen

Rapid tab

Detail tab

Fields & buttons

• Input type.
  • Select Employee Defaults to start a new batch of handwritten payroll checks for the selected client or to recall a suspended batch. If you are starting a new batch, the Enter Batch Handwritten Payroll Checks dialog displays automatically.
  • Select Spreadsheet if you want to import the handwritten checks from a spreadsheet file. See Importing batch handwritten payroll checks from a spreadsheet.
• Frequency. After you've selected an Input type to start a new batch, this field displays the frequency that you specified in the Enter Batch Handwritten Payroll Checks dialog.
• Pay date. After you've selected an Input type to start a new batch, this field will display the pay date that you specified in the Enter Batch Handwritten Payroll Checks dialog. You can change the pay date, if necessary.
• Period begin. After you've selected an Input type to start a new batch, this field will display the period begin date that you specified in the Enter Batch Handwritten Payroll Checks dialog. You can change the period begin date, if necessary.
• Period end. After you've selected an Input type to start a new batch, this field will display the period end date that you specified in the Enter Batch Handwritten Payroll Checks dialog. You can change the period end date, if necessary.
• Bank account. After you've selected an Input type to start a new batch, this field will display the bank account that you specified in the Enter Batch Handwritten Payroll Checks dialog.
• Preview Payroll button. Click this button to preview the Preprocessing Summary report showing the data from the current batch.
• Enter Batch button. Click this button to create the batch of handwritten checks.

  Note: The application will not create checks for any employees with the DNP (do not pay) checkbox marked.

• Suspend Batch button. Click this button to save the information that you have entered in the Enter Batch Handwritten Payroll Checks screen and clear the screen. You can return to the batch at a later time by selecting the appropriate client from the drop-down list at the top-right corner of the screen, and then choosing Employee Defaults from the Input type field.

  Note: When you recall a suspended batch, a prompt displays, asking if you are sure you want to refresh the checks included in the current batch. Click Yes to refresh the payroll checks using all of the latest information for the employee, including changes to payroll items, accruable benefit items, tax exemptions, work locations, GL accounts, etc. Refer to the Refreshing payroll check information topic for more information.

• Cancel Batch button. Click this button to cancel the batch.

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