Transfer Client Information dialog

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The application will not transfer any balance or earnings information from one client to another.

The Transfer Client Information dialog enables you to transfer setup information — Chart of Accounts, account groupings, tax codes, trial balance views, bank accounts, vendor records, locations, departments, payroll items, accruable benefits, employee records, and employee templates — from one client record to another. By transferring the information, rather than entering it manually, you will save time and avoid potential data-entry errors.

To enable this feature, mark the Transfer Client Information checkbox in the General tab of the Setup > Firm Information > Security Groups screen.

Choose File > Transfer Client Information.

Fields & buttons

  • Source client. (Required) Select the client whose data you want to copy.
  • Destination client. (Required) Select the client to whom you want to copy the data.

Note: The drop-down lists for the Source client and Destination client fields include all regular and subsidiary clients that were set up in the Setup > Clients screen and all client templates that were set up in the Setup > Client Templates screen. They do not include any consolidation master clients.

Mark the checkbox for each type of data to transfer to the destination client. Note that you must mark the checkbox for at least one information type. You can right-click and choose Select All or Deselect All to mark or clear all checkboxes at the same time.

  • Chart of Accounts
    • Accounting CS transfers the GL accounts that are added to the client via the Setup > Chart of Accounts screen.
    • In the Details column, select All to transfer all GL accounts or Selected (and then click the Ellipsis ellipsis button button) to select the GL accounts to transfer.
    • If the destination client does not have an existing Chart of Accounts, the application copies the source client's account mask, segment codes, and GL accounts.
    • If the destination client has an existing Chart of Accounts, the source and destination clients' masks must match exactly — including the number and order of segments, the core and primary segments selected, separators and mask characters used, and the Allow leading zeros checkbox setting.

      For multi-segment masks, if any of the source client's segments and segment codes do not already exist in the destination client record, the application will automatically add them to the Setup > Account Segments screen for the destination client.

    • If both the source and destination clients have a GL account with the same account number, the application will update the account information in the destination client record.
  • Account groupings
    • Accounting CS transfers the account groupings that are added to the client via the Setup > Account Groupings screen.
    • In the Details column, select All to transfer all account groupings or Selected (and then click the Ellipsis ellipsis button button) to select the account groupings to transfer — Account classification, Leadsheet schedule, and/or any custom groupings.
    • If both the source and destination clients have an account grouping with the same description, the application updates the account grouping information in the destination client record.
    • In order to transfer account grouping code/subcode assignments for GL accounts, you must transfer the Account Groupings and Chart of Accounts at the same time.
  • Tax codes
    • Accounting CS transfers tax codes that are added to the client via the Setup > Tax Codes screen.
    • If both the source and destination clients have a tax code with the same code and subcode, the application will update the tax code information in the destination client record.
    • In order to transfer tax code/subcode assignments for GL accounts, you must transfer the Tax Codes and Chart of Accounts at the same time.
    • The source and destination clients must be the same entity type.
    • The source and destination clients must be in the same fiscal year.
  • Trial balance views
    • Accounting CS transfers trial balance views that are added to the client via the Actions > Enter Trial Balance screen.
    • In the Details column, select All to transfer all trial balance views or Selected (and then click the Ellipsis ellipsis button button) to select the views to transfer. All trial balance views that were set up for the source client in the View Maintenance dialog are available for transfer.
    • If both the source and destination clients have a trial balance view with the same description, the application will update the trial balance view in the destination client record.
  • Bank accounts
    • Accounting CS transfers bank accounts that are added to the client via the Setup > Bank Accounts screen.
    • In the Details column, select All to transfer all bank accounts or Selected (and then click the Ellipsis ellipsis button button) to select the bank accounts to transfer.
    • If both the source and destination clients have a bank account with the same description and account number, the application will update the bank account information in the destination client record.
  • Vendors
    • Accounting CS transfers vendor records that are added to the client via the Setup > Vendors screen.
    • In the Details column, select one of the following options.
      • All. Transfer all vendor records.
      • Selected Types. Click the Ellipsis ellipsis button button to select the vendor types to transfer — trade vendors, payroll agents, and 1099 recipients.
      • Selected. Click the Ellipsis ellipsis button button to select individual vendors to transfer.
    • If both the source and destination clients have a vendor with the same ID and vendor name combination, the application will update the vendor information in the destination client record.
    • The application will not transfer firm vendor or tax agent vendor records.
  • Locations
    • Accounting CS transfers locations that are added to the client via the Setup > Clients screen.
    • In the Details column, select All to transfer all locations or Selected (and then click the Ellipsis ellipsis button button) to select the locations to transfer.
    • If both the source and destination clients have a location with the same description and taxing address, the application will update the location information in the destination client record.
    • In order to transfer location and department assignments for employees or employee templates, you must transfer the Locations, Departments, and Employees (or Employee Templates) at the same time.
  • Departments
    • Accounting CS transfers departments that are added to the client via the Setup > Departments screen.
    • In the Details column, select All to transfer all departments or Selected (and then click the Ellipsis ellipsis button button) to select the departments to transfer.
    • If both the source and destination clients have a department with the same description, the application will update the department information in the destination client record.
    • In order to transfer location and department assignments for employees or employee templates, you must transfer the Locations, Departments, and Employees (or Employee Templates) at the same time.
  • Payroll items
    • Accounting CS transfers payroll items that are added to the client via the Setup > Payroll Items screen.
    • In the Details column, select one of the following options.
      • All. Transfer all payroll items.
      • Selected Types. Click the Ellipsis ellipsis button button to select the payroll types to transfer — pay, deduction, and/or employer contribution type.
      • Selected. Click the Ellipsis ellipsis button button to select individual payroll items to transfer.
    • If both the source and destination clients have a payroll item with the same description and pay item type, the application will update the payroll item information in the destination client record.
  • Accruable benefits
    • Accounting CS transfers accruable benefit items that are added to the client via the Setup > Accruable Benefits screen.
    • In the Details column, select All to transfer all accruable benefit items or Selected (and then click the Ellipsis ellipsis button button) to select the accruable benefit items to transfer.
    • If both the source and destination clients have an accruable benefit item with the same description, the application will update the accruable benefit item information in the destination client record.
  • Employees
    • Accounting CS transfers employee records that are added to the client via the Setup > Employees screen.
    • In the Details column, select one of the following options.
      • All. Transfer all employee records.
      • Selected Types. Click the Ellipsis ellipsis button button to select the employee types to transfer — agriculture, household, independent contractor, and/or standard employees.
      • Selected. Click the Ellipsis ellipsis button button to select individual employees to transfer.
    • If both the source and destination clients have an employee with the same ID, EIN/SSN, and last name, the application will update the employee information in the destination client record.
  • Employee templates
    • Accounting CS transfers employee templates that are added to the client via the Setup > Employees Templates screen.
    • In the Details column, select one of the following options.
      • All. Transfer all employee template records.
      • Selected Types. Click the Ellipsis ellipsis button button to select the employee types to transfer — agriculture, household, independent contractor, and/or standard employee templates.
      • Selected. Click the Ellipsis ellipsis button button to select individual employee templates to transfer.
    • If both the source and destination clients have an employee template with the same ID and description, the application will update the employee template information in the destination client record.

Click the Transfer button to initiate the transfer process.

Related topics

Transferring client information

Consolidating client data overview

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