Add/Remove Services dialog

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Use this dialog to add or remove Accounting CS services that your firm will provide for the selected client. If the client will use Accounting CS or OnBalance Express in their own business, use this dialog to enable those applications for the client.

Choose Setup > Clients and click the Ellipsis button button in the Services section of the Main tab.

Notes

  • The services that are available for selection depend on your firm's current licensing.
  • Adding or removing services may change the availability of screens and menu options for the current client. When you clear a checkbox for a service, the screens that apply to that service are no longer available for the client. However, if you remove a service that is enabled for one or more clients, the application does not remove commands that apply to that service from menus or navigation bars.
  • You can enable the Payroll service for live payroll processing for either the firm (in the Services section) or the client (in the Client Access Services section), but not for both.
  • Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing only if the Payroll service is enabled for the firm.
  • You cannot disable the Payroll service if there are any unprinted payroll checks.
  • The application does not delete existing data from the database when services are removed or unlicensed. The application still displays the data to ensure the integrity of balances, reconciliations, and so forth.
  • Additional fees apply to the Client Access and OnBalance Express services.

Fields & buttons

Select the services that your firm will use when setting up and processing data for this client in Accounting CS.

  • Accounting. Mark this checkbox if you will use Accounting CS for write-up and trial balance tasks (general ledger, account segments, journals, trial balance, etc.).
  • Payroll (After-the-fact). Mark this checkbox if you will use Accounting CS for after-the-fact payroll processing (compliance reporting for employees and vendors).
  • Payroll. Mark this checkbox if you will use Accounting CS for live payroll processing (printing payroll checks, batch check entry, entering and tracking accruable benefits, editing shortfall balances, etc.).
  • Workpapers. Mark this checkbox if you will use Accounting CS for workpaper processing.

Note: This section is available to only those firms that run Accounting CS in the Virtual Office CS or Software as a Service (SaaS) environment. To make the fields in the Client Access Services section available, you must do the following.

  • Enable firm security on the Preferences tab of the Setup > Firm Information > Firm screen.
  • Mark the Accounting checkbox in the Services section.

To enable Accounting CS Client Access for the client, mark the Enable Client Access checkbox and then select the services that the client will use in their Accounting CS application. Note that additional NetClient CS fees apply to the Client Access services.

  • Check Writing. Choose this option if your client will use Accounting CS for basic accounting and checkwriting tasks (vendor payments, bank account reconciliation, etc.). This service does not include payroll checks.
  • Check Writing and Payroll. Choose this option if your client will use Accounting CS for basic accounting, checkwriting, and after-the-fact or live payroll check processing tasks.

    Note that if both the Payroll and Payroll (After-the-Fact) checkboxes are marked in the Services section above, your firm has full payroll capabilities when setting up and processing data for this client. This means that your client will not have full payroll capabilities in their Accounting CS application, and you can use the Limit payroll to checkboxes to restrict the client's payroll capabilities.

    • If you mark only the Setup checkbox, the client can set up employee payroll information and access payroll reports, but they cannot access payroll processing or data-entry screens.
    • If you also mark the Time Entry checkbox, the client can enter payroll data in the Enter Batch Payroll Checks screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
    • If you do not mark either checkbox, your client will have full payroll capabilities, and you must clear at least the Payroll checkbox in the Services section above.
  • Client Accounting. Choose this option if your client will use Accounting CS for basic accounting, checkwriting, and accounts payable or accounts receivable tasks. This option includes the Check Writing and Accounts Payable and/or Accounts Receivable services.
  • Full Service Bundle. Choose this option if your client will use Accounting CS for basic accounting, checkwriting, after-the-fact or live payroll check processing, and accounts payable or accounts receivable tasks. This option includes the Check Writing, Payroll, Accounts Payable and/or Accounts Receivable services.

    Note that if both the Payroll and Payroll (After-the-Fact) checkboxes are marked in the Services section above, your firm has full payroll capabilities when setting up and processing data for this client. This means that your client will not have full payroll capabilities in their Accounting CS application, and you can use the Limit payroll to checkboxes to restrict the client's payroll capabilities.

    • If you mark only the Setup checkbox, the client can set up employee payroll information and access payroll reports, but they cannot access payroll processing or data-entry screens.
    • If you also mark the Time Entry checkbox, the client can enter payroll data in the Enter Batch Payroll Checks screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
    • If you do not mark either checkbox, your client will have full payroll capabilities, and you must clear at least the Payroll checkbox in the Services section above.
  • Enable OnBalance Express. To enable OnBalance Express for your client, mark this checkbox.
  • Email. Enter the email address for the contact in your client's office who will use OnBalance Express. When you save the settings in this dialog, OnBalance Express sends an email to the client inviting them to register for an account. If you need to resend the registration email at any time, click the Resend button.

Master client. If this client was originally set up as a consolidation client, the checkbox will be marked. You cannot change the setting for this checkbox. You cannot change the master client status of that client. All master clients remain master clients; all non-master clients remain non-master clients.

Related topics

Add Client dialog

Approaching your license limit for Accounting CS Payroll

Setting up a client for Accounting CS Client Access

Setting up a client for OnBalance Express

See also: Add Client dialog

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