Previewing reports and adding annotations

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

The application enables you to preview the selected reports and report profiles before you print or send them to other applications and files. You can preview those reports for one or more clients at the same time.


Click the Preview Selected button on the File > Print Reports screen.

Click the Print Preview button in the File > Report Designer screen.

Note: The Print Preview screen also launches automatically to display the diagnostics reports for a client following a backup or restore that is initiated in the Client Data Management Utility screen.

Print Preview toolbar

The toolbar buttons in the Print Preview screen enable you to view reports for multiple clients in a single workspace and also to perform the following tasks.


Print preview toolbar

Adding annotations to reports

Use the following steps to add an annotation to a report from the Print Preview screen.

  1. In the Print Report screen, select reports for which you would like to add annotations and click the Preview Selected button.
  2. In the Print Preview screen, click the drop-down arrow next to the annotations button in the toolbar, select the annotation type and drag and drop it on the report in the viewer.
  3. Right-click the annotation and choose Properties.
  4. In the Annotation's Properties dialog you can customize the appearance, layout, and add text to the annotation, as necessary.

  5. Click the Print button to print the report and attached annotations.

Note: Annotations can be printed from the Print Preview screen only and are no longer available when you exit the Print Preview screen.

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