Customizing the sort order of source documents in the Workpapers Dashboard

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

For licensed users of Accounting CS Workpapers

The Source Document Processing service in Accounting CS is not automatically included with Software as a Service (SaaS) access; the service includes either a per-client fee or an annual renewable fee for unlimited access. For pricing details, please contact your CS Sales representative.

Use the following procedure to customize the default sort order of source documents in the Engagement Binders Tree of the Workpapers Dashboard.

  1. Choose Setup > Firm Information > Firm, and then click the Preferences tab.
  2. In the Workpapers section, click the Ellipsis Ellipsis button button next to Source Document Processing to open the Source Document Processing sort options dialog.
  3. Click the row selector button next to the Document type to re-order, and use the arrow buttons to move the selected item up or down in the grid.
  4. Group brokerage forms and Group K-1s: Mark these checkboxes to create single PDFs for each form type in the engagement binder during source document processing. Leave the checkbox cleared (default setting) to create single-page PDFs based on the form type of each page during processing. (For example, when the Group brokerage forms checkbox is marked, an 11-page 1099-B is organized as a single 11 page PDF file. And when the checkbox is cleared, the document is organized in the engagement binder as 11 separate single-page PDF files.)
  5. Use the Source Document Sort Order grid to assign and sort folders for documents that have been processed in the Engagement Binders Tree portlet.
  6. Automatically sort Tax Organizer: Mark this checkbox in the Tax Organizer Sort Options section to create single-page PDFs based on document type and automatically organize the PDFs into folders that are mapped in the grid. Leave the checkbox cleared (default) to create a single PDF that contains all of the items from the tax organizer in the binder's folder location that is mapped in the grid. (Note that items in the grid cannot be modified when the checkbox is cleared.)
  7. Click OK to close the Source Document Processing Sort Options dialog.

Notes

  • You can specify a different default folder by entering and overwriting the original name of the folder in the Default Folder column of the grid for the selected document type.
  • If a cell in the Default column is left blank, the application organizes the source documents to the top level of the engagement binder.
  • If a folder of a specific type already exists in the binder, any source documents of that type (e.g., 1099s, Income, Farm rental, and so forth) are sent to the related folder.
  • If the folder does not exist in the engagement binder, the application creates the folder and organizes the source documents to the new folder. Example

    Prior to processing source documents in Accounting CS Workpapers, source document folders can be renamed and and re-ordered in the Source Document Processing Sort Options dialog. In the following example, an Income folder for W-2's is renamed to GlobTravel-W-2, and as source documents are organized in Accounting CS Workpapers, a folder with that name is automatically created in the tree.

    source documents sort

  • The organize process does not move source documents from one folder to another if source documents already exist in a different folder or at the top level of the engagement. You can drag and drop existing documents to reorganize them in the engagement binder as needed.
  • In subsequent processing, the application automatically re-sorts source documents in the assigned folders. Example
    The following table illustrates the re-sorted order of source documents that are organized in the same folder at two separate intervals.
    Source documents processed (1st time) Source documents processed (2nd time) Re-sorted order

    W-2

    1099-B

    1099-DIV

    W-2

    1099-B

    W-2

    W-2

    1099-B

    1099-B

    1099-DIV

See also

Source Document processing

Transmitting and retrieving source documents in a 1040 tax engagement

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