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You can enter AP check and AP payment transactions as prepayments in the Actions > Enter Transactions screen. When you save prepayment transactions, they are available in the Actions > Manage Payments screen, where you can apply the payments to one or more payables.

Entering AP checks

1. Choose Actions > Enter Transactions.
2. Select the appropriate client from the client selection field in the upper-right corner of the screen.
3. In the Transaction Detail section, select AP check from the Type field.
4. Select the bank account from which the check will be issued.
5. If this is a handwritten check, mark the Handwritten/Check # checkbox and then enter the check number in the field below it.

   Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in Accounting CS to ensure that the balance in Accounting CS matches the actual bank balance. Note that you cannot print a handwritten check from Accounting CS.

6. Enter the check date and amount.
7. Enter or select the ID of the vendor who will receive the payment. If you set up this vendor in the Setup > Vendors screen, the application automatically enters information from the vendor record in many of the fields in the AP check record.

   Note: The ID drop-down list includes only 1099 and trade vendors.

8. In the Distributions tab, enter the applicable GL accounts and amounts for the check distribution.
9. Click the Address tab and enter all applicable addresses - business, home, and/or other.
10. Click the Notes tab and enter any notes about this AP check.
11. Click Enter to save the AP check record.

Entering AP payments

1. Choose Actions > Enter Transactions.
2. Select the appropriate client from the client selection field in the upper-right corner of the screen.
3. In the Transaction Detail section, select AP payment from the Type field.
4. Select the bank account from which the payment will be issued.
5. If applicable, enter a reference number for this payment.
6. Enter the payment date and amount.
7. Enter or select the ID of the vendor who will receive the payment. If you set up this vendor in the Setup > Vendors screen, the application automatically enters information from the vendor record in many of the fields in the AP payment record.

   Note: The ID drop-down list includes only 1099 and trade vendors.

8. In the Distributions tab, enter the applicable GL accounts and amounts for the payment distribution.
9. Click the Notes tab and enter any notes about this AP payment.
10. Click Enter to save the AP payment record.

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