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To print customer invoices and statements for multiple clients, use the Print Accounts Receivable Forms screen. To print invoices for a single customer, use the Enter Invoices screen.
Regardless of which method you use to print accounts receivable forms, you must select a layout. If you selected layouts in the Invoice layout and Statement layout fields in the Forms Processing section of the Setup > Clients > Accounts Receivable tab, the application automatically selects those layouts for you.
Note: When printing invoices with a future date, you must set the AR date to that future date or beyond (via the Actions > Change AR Date dialog). If the AR date is before the invoice date, the application will not print the complete invoice.
Printing multiple invoices and/or statements
- Choose File > Print Accounts Receivable Forms.
- Select the invoices to print.
- Select the statements to print.
- As you select invoices and statements to print, the application updates information at the bottom of the screen to display the total number of invoices and statements selected to print and the total amount for all selected invoices and statements. Verify the information in these fields.
- Click the Print Selected button to open the Print dialog, where you can select print options for the selected invoices and statements.
- If one or more of the selected invoices has a blank reference number, Accounting CS opens the Confirm Next Reference Numbers dialog. Specify the next reference number to use for the affected clients, and then click OK.
- After the application prints the invoices and statements, it displays a message prompt asking if all invoices printed successfully.
- If all invoices did print correctly, click Yes.
- If any of the invoices did not print correctly, click No. Accounting CS opens the Document Printing Confirmation dialog. Mark the checkbox next to each invoice that didn't print correctly and click OK. The application returns the invoices to the Unprinted status so that you can reprint them.
Printing individual invoices
- Choose Actions > Enter Invoices.
- Select the appropriate client from the client selection field in the upper-right corner of the screen.
- Enter a new invoice or Locate the invoice that you want to print..
- Click the Print button to open the Print dialog, where you can select print options for the selected invoice.
- After the application prints the invoice, it displays a message prompt asking if all invoices printed successfully.
- If the invoice did print correctly, click Yes.
- If the invoice did not print correctly, click No. Accounting CS opens the Document Printing Confirmation dialog. Mark the checkbox next to the invoice and click OK. The application returns the invoice to the Unprinted status so that you can reprint it.
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