Enter Transactions screen - Checks

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Use Check transactions to record vendor and payee checks.

Notes

  • You can modify or delete unprinted check transactions at any point, but you cannot void or reverse them. Once a check has been printed, you cannot edit the check details, but you can modify the distributions, journal, and posting period.
  • When you press TAB (or ENTER, if you marked the Use Enter key to move between fields checkbox in the System tab of the Setup > User Preferences dialog) in the ID and Payee fields, the application automatically enters the data in those fields from the last saved transaction. If you do not want to repeat the information from the last saved transaction, you can enter or select new information, press CTRL+Spacebar on your keyboard to leave the field blank and move to the next field, or disable the auto-filling behavior by marking the Do not auto-fill values from previous transaction checkbox in the Edit > Options dialog .
  • The application automatically uses the date from the last saved transaction for subsequent transactions, but you can override that date as necessary.

Choose Actions > Enter Transactions, select Check from the Type drop-down list.

Tabbed pages in this screen

Distributions tab

Distribute the check to one or more accounts. Note that if you select a GL account that is associated with a bank account, the application will automatically create a corresponding proxy transaction.

For 1099 items, you can click the Ellipsis button button in the grid to open the Details dialog, where you can enter detailed information about the distribution.

Address tab

By default, the application displays the vendor's mailing address (the address for which the Mailing address checkbox is marked in the Main tab of the Setup > Vendors screen), but you can click the Selection button button next to the first field to select the a different address.

Direct Deposit tab

This tab displays the direct deposit allocation information, as set up in the Direct Deposit tab of the vendor record. You cannot modify the information in this tabbed page.

Notes tab

Enter miscellaneous information that may be helpful when you are reviewing check transactions. If you enter any information in this tab, the application displays an icon in the Notes Note icon column for the transaction.

Events tab

This tab displays the date and time that an action was taken on the selected check and the ID and name of the staff person who took the action. Recorded events include adding, finalizing (entering as handwritten, changing to handwritten, or printing), and voiding the transaction.

Fields & buttons

Template

If you set up any transaction templates or amortization schedules for checks, you can select the applicable template from the drop-down list to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.

Handwritten / Check #

Mark the checkbox if this is a handwritten check, and then enter the check number in the field below. When you mark this checkbox, the Date field defaults to the system date and the Check # field defaults to the next check number for the selected bank account. You can override both fields.

Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in Accounting CS to ensure that the balance in Accounting CS matches the actual bank balance.

Date

(Required) Enter the check date. If this is a handwritten check, you must enter a date.

Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in Accounting CS to ensure that the balance in Accounting CS matches the actual bank balance.

ID / Payee

The Payee field is required. If you select a vendor ID from the ID field, the application populates the Payee field with the vendor name.

Amount

An amount is required, although you do not need to enter it yourself. If you do not enter an amount, the application sums the distribution amounts and enters that number in this field.

Memo

Enter text to print on the check's Memo line.


Related articles

Entering or modifying accounting transactions

Setting up and using transaction templates

Setting up amortization schedules

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