Setting up transaction templates

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Accounting CS enables you to set up transaction templates that contain default information for journal entry, deposit, check, AP check, payment, or AP payment transactions. When the application creates transactions from a template, it automatically enters the information saved in the template in the appropriate fields of the transaction record.

  1. Choose Setup > Transaction Templates and select the appropriate client in the client selection field.
  2. In the Transaction Detail section, select the applicable transaction type from the drop-down list in the Type field, and then enter the remaining information based on the transaction type you select.
    • Check or AP check
      • Bank account – Select or add on the fly the default bank account to use for checks created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
      • Journal – Select or add on the fly the default journal to use for checks created from this template. The drop-down list includes all journals created for this client in the Setup > Journals screen.
      • Handwritten/Check # – If this is a handwritten check, mark this checkbox to enable the field below, where you can optionally include a check number. If not, the field below remains disabled, and this will be an unprinted check template.
      • Vendor ID – Select or add on the fly the default vendor to use for checks created from this template. The drop-down list includes all vendors created for this client in the Setup > Vendors screen.
      • Description – If you select a vendor ID, the application automatically enters the vendor name in this field. To create a template for a payee without creating a vendor record, enter the payee's name in this field.
      • Amount – Enter the default check amount.
    • Deposit
      • Bank account – Select or add on the fly the default bank account to use for deposits created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
      • Journal – Select or add on the fly the default journal to use for deposits created from this template. The drop-down list includes all journals created for this client in the Setup > Journals screen.
      • Reference – Enter the default reference to use for deposits created from this template.
      • Description – Enter the default description to use for deposits created from this template.
      • Amount – Enter the default deposit amount
    • Journal entry
      • Journal – Select or add on the fly the applicable journal to use for journal entries created from this template. The drop-down list includes all journals created for this client in the Setup > Journals screen.
      • Reference – Enter the default reference to use for journal entries created from this template.
      • Description – Enter the default description to use for journal entries created from this template.
    • Payment or AP payment
      • Bank account – Select or add on the fly the default bank account to use for payments created from this template. The drop-down list includes all active bank accounts set up for this client in the Setup > Bank Accounts screen.
      • Journal – Select or add on the fly the default journal to use for payments created from this template. The drop-down list includes all journals created for this client in the Setup > Journals screen.
      • Reference – Enter the default reference to use for payments created from this template.
      • Vendor ID – Select or add on the fly the default vendor to use for payments created from this template. The drop-down list includes all vendors created for this client in the Setup > Vendors screen.
      • Description – If you select a vendor ID, the application automatically enters the vendor name in this field. To create a template for a payee without creating a vendor record, enter the payee's name in this field.
      • Amount – Enter the default payment amount.
  3. Enter information in each of the applicable tabbed pages below, based on the transaction type selected.
  4. Click Enter to save the template. The template is now available for selection in the Template field in the Actions > Enter Transactions screen.

Related topics

Setting up and using transaction templates

Using transaction templates to create transactions

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