Frequently asked questions - Payroll

Alerts and notices

Generating payroll liabilities

When you create historical payroll checks and generate the liabilities as closed, the application assumes that the effect of the payroll checks and tax payments are already included in the General Ledger. If you want the paid liabilities to display on the General Ledger, you must generate the liabilities as Handwritten. (See Entering historical payroll data for detailed instructions.)

This will automatically create open liabilities, which you will then need to print from the Print Checks > Payroll Liabilities tab. Once printed, the liabilities will appear on the General Ledger along with the payroll checks.

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Printing payroll reports

Currently, if you want to include only active employees in your employee-based payroll reports, you can use the fields in the Filtering and Sorting section of the Print Reports screen to limit the list of employees. In the Filter by drop-down list, select Status, in the Method drop-down list, select is, and in the Selected drop-down list, select Active.

By default, the application excludes voided and deleted checks from payroll reports when the implied status filter is set to Standard (in the Report Designer). To include them, you can set up a filter in the Print Reports screen to override the implied filter.

  1. Select the payroll report in the File > Print Reports screen.
  2. In the Payroll tab within the Filtering and Sorting section, select Status from the Filter by drop-down list and Is in the list from the Method drop-down list.
  3. In the Selected field, click the Ellipsis button to open the Multiple Selection dialog, where you can select Deleted or Voided (as well as other check statuses) to include those types in the report.

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Working with payroll journal entries

This may happen in either of the following scenarios. In both cases, Accounting CS creates and saves an export file, but the file does not include any transaction data.

  • The processing period selected for export does not include any payroll checks.
  • All payroll checks in the selected processing period have already been exported. In this case, you can recreate the export file in Accounting CS as follows.
    1. Choose File > Export > Transactions.
    2. In the Export Transactions screen, mark the Payroll journal entries transaction checkbox, and then click the Options button associated with this checkbox.
    3. In the Export Options dialog, mark the Include previously exported checks checkbox and click OK.
    4. In the Export Transactions screen, mark the checkbox for each client whose data you want to export.
    5. Click the Export button.

You won't see the payroll journal entry in the Actions > Enter Transactions screen at all, because all of the amounts are used directly from the payroll checks themselves. To view the entry, preview or print the Payroll Journal Entry report from the File > Print Reports screen.

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