Merging vendor information for a CBS client

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Important reminder!

Product support for Engagement CS is ending on September 30, 2020. See Engagement CS license expiration 2020 - frequently asked questions for more information.

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS permanently expired on March 1, 2017.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of Creative Solutions Accounting.

When merging vendor information for a CBS client, keep in mind that there are a few differences between CSA and CBS vendors.

Information transferred to CBS and effect on client files

CSA data from Setup > Vendors window

Selected vendors are transferred (based on the type selections in the CheckWriter tab of the Setup > Miscellaneous Information dialog in Accountant's Assistant). New vendors are merged into CBS.

1099 vs. non-1099 vendors

Import of new vendors from CSA

Update of existing vendor information in CBS

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Information transferred from CBS and effect on accountant's files

Vendor data exported from CBS CheckWriter

New 1099 vendor records added by the client and existing 1099 vendor records changed by the client overwrite corresponding 1099 vendor records in CSA when you transfer the data.

If the client deleted any vendors, you will need to delete them manually from CSA. (Be sure to print a copy of the Vendor Diagnostics Report from the File > Print Reports dialog prior to transferring the data from Accountant's Assistant to CSA.)

When transferred to CSA, the default 1099 form assigned in the CheckWriter tab of the Miscellaneous Information dialog is used for the Vendor setup in CSA if a 1099 item is not already assigned to the vendor in CSA and was not assigned in CBS and the Agent and/or Other checkboxes are marked. Data for non-1099 vendors may be retrieved if the option to allow non-1099 vendors for CheckWriter is specified on the CheckWriter tab of the Setup > Miscellaneous Information dialog in Accountant's Assistant.

CSA calculates the 1099 check amounts for a vendor based on the actual transactions retrieved from the client's export data. (Note: For client data retrieved from a CBS version prior to 2004.1.0, the transaction total is compared to the CBS vendor total and any discrepancy is entered as an adjustment in the 1099 Distributions grid in CSA.)

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Vendor data exported from CBS AP

Only 1099 AP vendors are retrieved.

If your client deleted any vendors, you must delete them manually from CSA; they are not automatically deleted.

Merging of information for existing vendors in CSA

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