Overview of client consolidation with account balances only

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

For consolidation to work, you must first create a new client and mark the Consolidation Client and Account Balances Only checkboxes in the General Information tab of the File > Client Properties dialog to define it as the parent client.

Creating the consolidation client

In the File > Consolidate Clients dialog, if you mark the Current period only checkbox, only the current-period Chart of Accounts balances will be combined. Other amounts will remain intact. For a Trial Balance CS client, you can choose Grouping type, Balance type, and select whether or not you want to include subcode detail in the consolidation client.

Note: Consolidated clients for which password protection has been enabled will not be included in the list of clients to consolidate. However, you may temporarily remove the password protection for a client in order to consolidate and then re-enable the password protection at a later point.

See also: Overview of client consolidation

Requirements for subsidiary clients

Prior to the actual consolidation, the program must do some checking to verify that the clients to be consolidated are compatible. All the subsidiary clients must match the parent client exactly in the following fields of the File > Client Properties dialog:

If any of the clients selected for consolidation have nonmatching dates, the program stops the consolidation and displays an output log specifying which fields do not match the (parent) Consolidation Client.

Chart of Accounts for a Trial Balance CS consolidated client

The Chart of Accounts will be created based upon the Chart of Accounts information in the subsidiary clients.

See also: Chart of Accounts mask: special information and examples

Information that consolidates

Some information that consolidates need not be identical in all of the subsidiary clients. However, in certain instances as defined below, the first subsidiary client selected for consolidation determines the information carried into the parent client.

GL information

Chart of Accounts with balances
Note that subsidiaries can be consolidated based account number or based on a grouping schedule (depending on the what is selected in the Grouping Type drop-down list in the File > Consolidate Clients dialog). If duplicate account numbers or grouping codes differ in type, description, or tax code, the program uses the first-client-wins rule to complete the combining accounts in the (parent) Consolidation Client.

Location and/or department accounts are created during the consolidation process based on the combining accounts created from each subsidiary. The subsidiary number precedes the combining account for the (parent) Consolidation Client and is separated by a dash.

Other information

If the relevant checkboxes are marked at the bottom of the File > Consolidate Clients dialog, the following information consolidates into the parent client:

Related topics

Overview of client consolidation

Consolidating clients

Combining employee information during client consolidation

Consolidate Clients [File menu]

Chart of Accounts mask: special information and examples

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