Transferring current-period transactions

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

To transfer transactions from a selected client to the currently open client, choose Utilities > Transfer Client Information, specify the client from which to transfer, and then mark one or more checkboxes to indicate the type of information to transfer.

When the Current-Period Transactions checkbox is selected, the program does not attempt to screen out or prevent the transfer of certain transactions for any reason (for example, if there are differences in account numbers or the Chart of Accounts mask, or if transactions have already been transferred). However, the program does display confirmation prompts prior to transferring certain types of information, as detailed in the following table.

Item Transferred Effect on the currently open client

Vendors in the source client that do not exist in the destination client are automatically added to the currently open client. The program prompts you to confirm whether vendors that exist in both the source client and the destination client should be replaced in the destination client. For the typical transfer of transactions each processing period, vendors should not be replaced, and 1099 amounts and YTD amounts are updated automatically based on the new transactions transferred into the current client.


Journals are automatically selected for transfer along with the current-period transactions.


For bank reconciliation purposes, if a checkbook does not already exist, following the transfer of current-period transactions you will need to add a checkbook and then choose the Rebuild Uncleared Transactions command from the Bank Reconciliation window.

Payroll Journal Entries

Because vendor checks and payroll checks cannot be transferred, the program changes these to regular GL transaction entries so they can appear in the Bank Reconciliation window.

Automatic Journal Entries

If automatic journal entries exist in the source client, the program prompts for confirmation before transferring automatic journal entry setup records.

If you choose not to transfer the setup information for automatic journal entries, any automatic journal entries transfer to the open client as regular journal entries.

Recurring Template Entries

Recurring templates are not transferred, but the journal entry is transferred as a regular journal entry.

Prior-Period Entries

Prior-period transactions entered in the current period transfer to the open client the same way, as memo entries. However, prior-period entries posted to the current period transfer to the open client as regular entries.

Adjusting, Tax Adjusting, Reversing, and Recurring Entries

Each of these types of entries maintains its journal entry type when transferred.

Special information

Transactions are not transferred to or from the Trial Balance Journal or the Consolidated Adjustments Journal.

If summary payroll journal entries are transferred to the new client, bank reconciliation will pull in the lump amount of the journal entries. To view the individual checks in the bank reconciliation window, you need to create detailed (rather than summary) payroll journal entries in the source client.

When transactions are posted following the transfer, the program will display an error message that the Chart of Accounts is out of balance if a transaction references an account the does not exist. You will need to either add the account or edit the account assigned to the transaction.

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