Example: multiple vendor checks to same vendor

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

In this example, let's assume the client has four employees with child support deduction amounts taken from their payroll checks. Friend of the Court requires that the client send one check per employee each month. In order to accomplish this, you can set up Friend of the Court as four individual vendors; FOC1, FOC2, FOC3, and FOC4.

Note: It is not recommended that you add leading or trailing spaces to differentiate vendor names, as this may cause problems during transaction entry.

To set up the vendors, follow these steps.

Setting up the vendors

  1. Choose Setup > Vendors.
  2. In the Vendors window, click the Add button.
  3. In the General tab, only the Name field is required. Enter the first Friend of the Court vendor name, FOC1.
  4. Click the Address & Accounts tab.
  5. Enter the Friend of the Court information in the Alternate name and address group box. Information entered here will override information entered in the General tab. Therefore, reports and checks will print using information from the Address & Accounts tab.
  6. Enter the appropriate GL account number in the GL account triggers group box.

    Note: Each of the four employees should have a unique GL account trigger assigned to their child support deduction item. That GL account trigger should be entered here also, to trigger the vendor check to be created each month.

  7. Save the FOC1 vendor by clicking the Enter button.
  8. Add the next three FOC vendors (FOC2, FOC3, and FOC4) using steps 2 through 7.
  9. When employee checks are printed, the four corresponding vendor checks to Friend of the Court are created. When you are ready to send them, choose File > Print Checks and choose to print the vendor checks.

See also: Deduction Items [Setup menu, System Configuration]

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