Creating an automatic payroll journal entry in the general ledger

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

  1. Choose File > Client Properties and click the Payroll tab.
  2. Click the Payroll Journal entry button to open a dialog where you may select options for creating payroll journal entries. Marking the Create payroll journal entry checkbox enables the other fields and options in that dialog.
    • To have the application create a summary journal entry, select the Summary option.
    • To have individual checks appear in the GL entries, select the Detail option. Each individual check will appear in the Checks and Deposits tab of the Transactions window with its check number as the reference.
    • To have the application prompt you for a posting date, mark the Prompt for posting date checkbox. Otherwise, the posting date defaults to the last check date entered.
    • The Reference field is enabled only if the Summary option is selected. Enter the reference to use for the journal entry or accept the default reference (P89).
    • Specify the GL account to use for Undistributed amounts by selecting it from the drop-down list.
    • If you have selected the option to use separate journals in transaction data entry (on the General Ledger tab of the Client Properties dialog), specify the journal to use for the payroll journal entry.
  3. Click OK to save the settings and return to the Client Properties dialog.
  4. When you have finished setting up information in the Client Properties dialog, click OK.

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