Importing journal entries from Practice Solution or Practice CS

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Product support for the Creative Solutions Accounting platform ended on September 30, 2020.

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This import feature enables you to bring in journal entries from Practice Solution and/or Practice CS. Note that you first need to set the appropriate path information for each program in the File Locations tab of the Setup > User Preferences dialog.

One-time setup

Practice Solution

Choose Setup > User Preferences > File Locations tab.

  • In the Practice Solution path field, specify the drive and folder where your Practice Solution program files are currently installed (for example, C:\WINCSI\PS).
  • In the Practice Solution data path field, specify the drive and folder where the client data files are stored (for example, C:\WINCSI\PSData\).

Practice CS

Choose Setup > User Preferences > File Locations tab. In the Practice CS data path field, specify the drive and folder where your Practice CS data files are stored (for example, C:\WINCSI\Practice CS Data\).

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Import procedure

In Practice Solution or Practice CS, the command to export a journal entry to CSA creates a file named G99999A0.GLT, where A represents the CSA period in the current year to which transactions will be posted (A=January, B=February, and so on).

Transactions are posted based on the export file name and will post only to the latest GL year to which the client has ever been moved in CSA regardless of the actual date on the transaction. Once you have advanced your GL period to a new fiscal year, the imported JEs will post to the appropriate period (as specified by the import file name) in that latest fiscal year even if you have subsequently moved your current GL period back to a prior fiscal year.

In CSA, choose Utilities > Import Practice Journal Entries. The journal entries are posted automatically following the import.

  • You may import the JE information at any interval that is appropriate for the selected client.
  • If journal entries from both programs are available, the import process first brings in the JEs from Practice Solution and then from Practice CS.
  • The export files from Practice Solution and/or Practice CS are deleted automatically following the import so that you do not inadvertently import the same JEs multiple times.
  • If the GL account numbers from the JE do not already exist in the CSA Chart of Accounts, you need to add them in CSA; they are not added automatically during the import process.
  • If the journal entry posts to a checkbook account that has been set up for bank reconciliation, the entry will appear in the Bank Reconciliation window as an item to be cleared.

Example of JE imported into CSA

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