Recording a deposit in the Transactions window for a GL client

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

  1. In the Tasks > Transaction Entry window, click the Checks and Deposits tab.
  2. In the Checks and Deposits grid, enter the Deposits Reference (in the Reference field on this grid and as assigned in the General Ledger tab of the File > Client Properties dialog), date, account, amount, and description.
  3. If there are additional distributions for any transaction, press TAB to move to the Additional Distributions grid.

    Note: If you record multiple distributions to the checking account on one TAB entry, it will appear as a lump sum during Bank Reconciliation unless the option Display multiple distributions to the checkbook GL account in a single transaction separately is selected on the Bank Reconciliation Options dialog.

  4. To save each transaction, click the Enter button or press the ENTER key on your keyboard.
  5. Repeat steps 2 - 4 above for each deposit you wish to record for a selected checkbook.

    Note: To speed data entry when you are entering deposits, the application automatically duplicates the deposit reference (as defined in the General Ledger tab of the File > Client Properties dialog).

  6. Press ALT+B (or CTRL+B) to create the balancing entry for the transactions you have entered.

To see deposit entries separately during Bank Reconciliation: (1) Enter each deposit to the checking account as a separate record but enter only a single balancing entry for the credit amount.

Note: If appropriate, the balancing entry can be distributed to multiple accounts using the Additional Distributions grid.

See also: Using the ENTER key to move between fields in the Transactions window

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