Paychex General Ledger Reporting Service import overview

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

Accountant's Assistant is provided with the CBS Master License.

The Accountant's Assistant software allows you to import client data from the Paychex General Ledger Reporting Service software (current version) into Write-Up CS in CSA. The imported file includes information necessary to create the payroll journal entry for the General Ledger; it does not bring in any actual payroll check data or employee records.

Data can be imported only into the client's latest GL year, so be sure to complete the import of year-end data before closing to the next year.

To create the export file from Paychex

  1. Point your Internet browser to
  2. On the Paychex home page, click the Log In button (on the left-hand side of the screen).
  3. Enter your User Name (lower case) and password, and then click the Sign On button.
  4. Under the Online Services section of the Main Menu (at the left), click the General Ledger link.
  5. Maximize the window, enter your PIN number, and then click the Submit button.
  6. Click the Setup Menu button. Under the Setup Menu, click the Select Client Defaults link.
  7. Specify the following information for the client defaults and then click SAVE.
    • File format: Creative Solutions Accounting (or Generic text file)
    • General Ledger transaction date: Either check date or period end date
    • Level of detail: Summary or Detail

    (You may specify the remaining information on this screen as appropriate.)

  8. Click the Payroll Liabilities link to assign the appropriate account numbers (as used in CSA) for the various payroll liabilities.
  9. Click the Export Menu button.
  10. You may choose to export a file based on either date range or payroll period, and you may include up to 18 months of historical data. Click the link to begin the export. The export file may take up to 45 minutes to create in Paychex. Click the Download button to see if the file is ready.
  11. When the file is ready for download, double-click the file icon and then save the file to a folder on your hard drive. The Paychex export file is now ready to import into CSA.

To import the Paychex export data into Accountant's Assistant

  1. Open the client in CSA and then choose Utilities / Accountant's Assistant / Paychex General Ledger Reporting Service.
  2. In the Paychex Import File Location dialog, specify the appropriate information for each field.
  3. Click the Import button.

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