Setting up Washington industrial insurance (Washington L & I)

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

Use the following procedure to set up Industrial Insurance for an existing employee.

Pay item setup

  1. From the main CSA window, choose Setup > Employees or click the Employees icon on the shortcut bar.
  2. Select the employee to whom you want to add industrial insurance, and then click the Edit button.
  3. On the Earnings tab, click the item properties icon for the pay item you want to modify.
  4. In the Pay Item Properties dialog, click the Other tab.
  5. Specify the workers' compensation class in the Class field.

    To flow properly to the form, the classes must be entered in the following format:
    Class;Subclass;Nature of work (example: 1234;00;Clerical).

    Note: The Class field is a custom fieldview. You can press CTRL+S to save your class entry in the drop-down list if it is not already there.

  6. Make sure Washington is selected in the State field.

    Note: When WA is selected from the drop-down list, the application assumes you want to calculate L&I rather than traditional workers' compensation.

  7. Click OK to close the Pay Item Properties dialog.

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Deduction item setup

  1. On the Tax Withholdings and Deductions tab of the Employees dialog, click the item properties icon for the deduction item you want to modify.
  2. In the Deduction Item Properties dialog, select the Deduction Info tab.
  3. In the Amount field, enter the employee contribution amount percentage. Enter the rate here as the decimal rate per hour (example: .15).
  4. In the Class field, specify the same workers' compensation class that you specified in the Pay Item Properties dialog by selecting it from the drop-down list.

    The class specified here must exactly match the class specified in the correlating pay item. If you type the entries rather than using the drop-down list and they are not identical, the pay item and deduction items will not "tie" together and L&I will not calculate.

  5. For clients using Payroll CS, click on the Company Match tab and make sure that Hourly Amount is selected in the Calculation method field.

    Note: The calculation type for the deduction item should be set up globally as Hourly Amount in the Deduction items dialog.

  6. In the Amount field, enter the employer contribution amount percentage. The rate should be entered as the decimal rate per hour (example: .15).

Note: The rates entered on the Deduction Info and Company Match tabs are combined to make up the composite rate (the employer and employee contributions). The deduction is calculated based on this composite rate.

If an employee works in more than one department and is classified with different workers compensation classes using the same deduction, that deduction must be marked as department specific on the Calculations tab of the Setup > System Configuration > Deduction items dialog. If the Department specific checkbox is not marked, the L&I premium will only calculate on the first department in which it finds that deduction set up.

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Related topics

Washington Payroll Tax module

Washington supplemental payroll tax information

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