New York Payroll Tax module

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

The New York Payroll Tax module supports the following forms, as well as SUTA file creation:

Choose Utilities > Payroll Tax Processing and then either click the NY state flag icon on the shortcut bar or choose View > New York. (New York must be selected in the Payroll tab of the Client Properties dialog in order for the NY flag to appear on the shortcut bar.)


  • Payroll tax processing data is kept in separate files, so any changes made to the retrieved data will not carry back to your payroll data.
  • When SUTA files are created, they are automatically encrypted for security and stored in the \CSASYS\MAGMEDIA\year \Q# folder (where # represents the filing quarter). Before submitting these files to the appropriate agency, you must use the Save to Submittable Format command, at which point the files are decrypted. Using the Restore from Submittable Format option encrypts the files once again. You can use the preview function to view the decrypted files.

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New York Other Wages

The State of New York requires certain types of wages to be identified and listed on a separate Form NYS-45-ATT. These types of wages are referred to as Other Wages. To process Other Wages, choose Tasks > Edit Employee Detail and enter the amount of Other wages for each employee. The application will subtract the Other Wages from Taxable Wages and print them on a separate Form NYS-45-ATT automatically.

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Special information

If you have never filed the NY SUTA files and need to submit test client information, contact CS Support for information on how to create the test submission. See Calling CS Support.

To include local tax amounts withheld for New York City on Form NYS-45, you must select either the default locality of NYC-Resident or NYC-Nonresident in the Locality field of the Local Withholding Item Properties dialog. You can view the default locality information by choosing Setup > System Configuration > Payroll Tax Information > Local.

To specify as a local tax the New York Metropolitan Commuter Transportation Mobility Tax (for retrieval into NY Form MTA-305), mark the NY MCTMT checkbox on the Special Calculations tab of the Setup > System Configuration > Payroll Tax Information > Local dialog. While the NY MCTMT is subject to a $2,500 quarterly threshold for the employer's payroll taxes, the application does not use that wage limit when calculating the tax - rather, the tax is calculated for all employee payroll checks that include this local withholding item.

For each state that you will be processing for a client, you must first enter the two-character state postal code in the Payroll tab of the File > Client Properties dialog.

To have the application calculate SUTA amounts and the SUTA Worksheet report, the state field must be completed for the applicable state(s) for each employee in the Other tab of the Setup > Employees window.

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Related topics

Processing state payroll tax forms

State Payroll Tax modules in CSA

New York supplemental payroll tax information

Creating a SUTA file for a payroll tax form

Unemployment file formats by state

Vendor Checks dialog for state payroll tax forms

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