Creating automatic GL transactions or vendor checks (EFTPS)

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

Once you have completed all the necessary information in the EFTPS Batch Filer Export dialog Enrollment and Payroll tabs, you can enable the automatic creation of GL transaction or handwritten vendor checks when a payment file is created.

  1. Choose Utilities > EFTPS Batch Filer Export and click the Check Record tab.
  2. In the Checkbook field, choose the appropriate checkbook from the drop-down list to provide the correct credit GL account and/or appropriate checkbook in which to enter the vendor check.
  3. In the Check/Ref. Number field, enter the check number or reference number that is to be used for the resulting GL transaction or vendor check.
  4. Mark the Enable automatic check creation checkbox.
  5. In the Check Record grid, pick a vendor and/or a debit GL number for each appropriate tax type.

    Note: The separate components of a 941/944 payment may have different GL account numbers.

  6. Once all the pertinent information has been completed, click the Payment tab and then click the Create button. A GL transaction or a handwritten vendor check is created based on the information you entered in the Check Record and Payment tabs.


  • The date of the transaction is based on the Settlement date entered in the Payment tab and the standard description for the GL transaction is EFTPS Journal Entry.
  • If you recreate or delete the payment file, you will need to manually void or delete the automatically created transaction or check.

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Related topics

Getting started with EFTPS

Creating an EFTPS enrollment file

Creating an EFTPS payment file

Maintaining EFTPS files

Importing and Transmitting Payment or Enrollment Files for EFTBF (Batch Filer)

Importing and Transmitting Payment or Enrollment Files for BatchFilerPC32

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