ACH file - Company/Batch header record

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

There is one Company/Batch Header Record for each EPS file included in an ACH file. A Company/Batch Header Record includes the following information (position numbers are listed in parentheses):

Field Name Contents (and position numbers)
Record Type Code

The numeral 5. (01-01)

Record Type Code, example
/_images/acct_pr/csa/companybatchheader_record_type_code.gif
Service Class Code

Either the numerals 200 or 220. (02-04)

Service Class Code, example
/_images/acct_pr/csa/companybatchheader_service_class_code.gif
Company Name

Text from the Company Name field on the Direct Deposit tab of the File > Client Properties dialog.

If the Company Name field is blank, defaults to the company name entered on the File > Client Properties dialog. (05-20)

Company Name, example
/_images/acct_pr/csa/companybatchheader_company_name.gif
Company Discretionary Data

The information from the Company Discretionary Data field on the Direct Deposit tab of the File > Client Properties dialog. (21-40)

Company Discretionary Data, example
/_images/acct_pr/csa/companybatchheader_company_discretionary_data.gif
Company Identification

The information entered in the Company Identification field on the Direct Deposit tab of the File > Client Properties dialog.

If the Company Identification field is blank, defaults to 1, followed by the company's EIN. (41-50)

Company Identification, example
/_images/acct_pr/csa/companybatchheader_company_identification.gif
Standard Entry Class Code

CCD, for a tax deposit and corporate vendor deposit.

PPD, for a non-tax deposit. (51-53)

Standard Entry Class Code, example
/_images/acct_pr/csa/companybatchheader_standard_entry_class_code.gif
Company Entry Description

The information entered in the Company Description on the Direct Deposit tab of the File > Client Properties dialog. (54-63)

If the Company Description field is blank, defaults to:

  • PAYROLL, for a payroll deposit
  • PRENOTE, for a prenote file
  • TAX PAYMNT, for a tax deposit
  • VENDOR PMT, for vendor deposit

Note: If you are using the Payroll CS Impound feature, the information for the funding ACH file comes from Setup/Direct Deposit in the Impound Funding dialog and not from client properties. If you are transmitting files to InterceptEFT, enter NET PAY in this field.

Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

Company Entry Description, example
/_images/acct_pr/csa/companybatchheader_company_entry_description.gif
Company Descriptive Date

The information entered in the Company Descriptive Date field on the Direct Deposit tab of the File > Client Properties dialog. (64-69)

Company Descriptive Date, example
/_images/acct_pr/csa/companybatchheader_company_descriptive_date.gif
Effective Entry Date

The information entered in the Effective Entry Date field on the File > Create ACH File dialog accessed from the Maintain Electronic Transactions File dialog. (70-75)

Effective Entry Date, example
/_images/acct_pr/csa/companybatchheader_effective_entry_date.gif
Settlement Date

Completed by the bank that receives the ACH file. (76-78)

Settlement Date, example
/_images/acct_pr/csa/companybatchheader_settlement_date.gif
Originator Status Code

The numeral 1. (79-79)

Originator Status Code, example
/_images/acct_pr/csa/companybatchheader_originator_status_code.gif
Originating DFI Identification

The nine-digit bank routing number associated with the ID entered in the Originating DFI Bank ID field on the Direct Deposit tab of the File > Client Properties dialog. (80-87)

Originating DFI Identification, example
/_images/acct_pr/csa/companybatchheader_originating_dfi_identification.gif
Batch Number

The unique number assigned to each Company/Batch Header Record in the ACH file. Batch numbers are assigned in sequential order, beginning with the numeral 1. (88-94)

Batch Number, example
/_images/acct_pr/csa/companybatchheader_batch_number.gif

See also

ACH file structure and contents

File > Create ACH File dialog of the Maintain Electronic Transaction Files dialog

Direct Deposit tab of the File > Client Properties dialog

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