Setting up a client for direct deposit

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

The Payroll CS Guide to Handling Direct Deposit (PDF) contains an extended example describing the client setup and processing steps for direct deposit.

Entering new banks into Payroll CS and the Direct Deposit module

The first step in setting up a client for direct deposit processing is to enter any bank that will be making or receiving electronic payments into the Payroll CS system and the Direct Deposit module. Repeat these steps for each new bank. Once a bank is set up, it is available for use by any client.

  1. From the CSA main window, choose Utilities > Direct Deposit.
  2. From the Maintain Electronic Transaction Files dialog, choose Setup > Bank Information.
  3. In the Bank Information dialog, enter the Description, Bank Name, and RTN (the bank's routing/transit number) in the applicable fields.

    Note: If any banks have already been entered in the Bank Information dialog list, click the Add button to enter information for additional banks.

  4. Click the Enter button to save the record.
  5. Click the Done button to save the information and return to the Maintain Electronic Transaction Files dialog.
  6. From the Maintain Electronic Transaction Files dialog, choose Setup > File Headers.
  7. In the File Headers dialog, enter the description and header text for each file header that the client will need to transmit ACH files and then click OK to return to the Maintain Electronic Transaction files dialog.
  8. Click the Done button to return to the CSA main window.

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