Handling irregular payroll checks

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

In order to handle bonus or commission checks or any type of checks paid on an irregular basis (rather than for a standard pay frequency) you need to set up a non-periodic pay item (bonus and commission profiles are provided as global pay items), set up an alternate (non-periodic) calculation profile, and then set up the appropriate employees with that pay item.

Setting up a non-periodic pay item

You can use the bonus or commission global pay items to set up a non-periodic pay item. However, to create a new irregular pay item it is easiest to copy an existing item in the Pay Items dialog, save it with a new description, and modify it as necessary.

  1. Choose Setup > System Configuration > Pay Items.
  2. Highlight Bonus, for example, in the list of pay items and then press the F3 key on your keyboard.
  3. Choose Copy Pay Item from the context menu.
  4. Enter a description and report description and then modify the pay item as necessary.
  5. Click the Enter button to save the new non-periodic pay item and then the Done button to close the Pay Items dialog.

Note: This new pay item must be added to the Earnings tab of the Setup > Employees window for each employee to whom it applies. You can add a pay item to multiple employees at one time by using the Transfer Changes to Employees dialog.

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Defining a non-periodic calculation profile

  1. Choose Setup > Calculation Profiles.
  2. In the Calculation Profiles dialog, click the Add button.
  3. In the General tab, enter a description for the new profile (i.e., Bonus or Commission).
  4. In the Focus Employees group box, select the Selected frequency option and then select Non-periodic as the frequency.
  5. If any calculations are to be turned off for this non-periodic profile, mark any appropriate checkboxes in the Calculations to turn off group box.
  6. Click the Deduction and Withholding Overrides tab. If you want to exclude certain deductions from bonus or commission checks, select Selected from the Exclude Deductions drop-down list and then mark any appropriate checkboxes (Tools, Uniform, or Med Insur After-Tax, for example).
  7. In the Withholding Override Percentages group box, enter the percentages for both federal and state withholding.

    Note: Since non-periodic tax tables don't exist, no taxes are withheld from the bonus check unless specified here in this group box.

  8. Click the Enter button to save the new profile, then click Done to close the Calculation Profiles dialog.

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Entering the bonus or commission payroll check

Before entering a bonus or commission check in Payroll Check Entry, you must first select the non-periodic calculation profile.

  1. Choose Tasks > Payroll Check Entry.
  2. Choose Edit > Options.
  3. In the Data Entry Options dialog, select the non-periodic calculation profile you created (Bonus, Commission, etc.) from the Calculation profile drop-down list and then click OK to save your choice and close the dialog.
  4. In the Payroll Check Entry dialog, select the first appropriate employee in the Employee drop-down list.

    Note: Only employees who have been set up with a non-periodic pay item will display in the list. If no employees have a non-periodic pay item, you can set this up in the Earnings tab of the Setup > Employees dialog.

  5. Enter the appropriate check information and then click Enter to save the check.

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Related topics

Pay Items [Setup menu, System Configuration]

Setting up calculation profiles for a Payroll CS client

Transfer Changes to Employees dialog

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