Recording handwritten checks

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

  1. Choose Tasks > Payroll Check Entry for payroll checks or Tasks > Vendor Check Entry for vendor checks.
  2. If more than one checkbook has been defined for this client, the application will prompt you to choose the checkbook so the entry is made to the correct cash account.
  3. Enter the check information into the Check Entry window, making sure to enter both the check date and the check number.

    If the check date and/or check number fields are not accessible in the Payroll Check Entry window, choose Edit > Options and clear the Check date and Check number checkboxes in the Fields to disable group box.

  4. Click the Enter button to save the new check record.


  • The monthly, quarterly, and year-to-date amounts in each employee or vendor record are updated automatically when a paycheck is printed or marked as handwritten.
  • Once a handwritten payroll or vendor check is saved, you can edit the check number as long as it has not been printed, voided, reversed, or marked as "cleared" in bank reconciliation.

Related topics

Payroll Check Entry

Vendor Check Entry

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