Setting up seasonal employees

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

Follow these steps to set up an employee as a seasonal employee, or to use a periodic salary rate. Note that seasonal employee calculations are functional for the year 2005 and later only.

  1. Choose Setup > Employees.
  2. If this is a new employee, enter the employee's information in the Employees window as usual. If the employee is already in the Employee list, double-click the Employee name and click the Edit button.
  3. Click the Personal/W-2 tab.
  4. In the Personal information grid, enter the number of seasonal periods the employee works per year. This affects the calculation of pay as well as federal, state, and local taxes (functional for the year 2005 and later only).

    Example: For a seasonal employee who is paid weekly but works only nine months out of the year, enter 36 in this field (because the employee is working 36 periods this year). This divides the employee's salary by 36 to calculate the weekly pay and tax amounts.

  5. Click Enter to save the employee's information.

Note: When you are entering payroll checks for seasonal employees, you can change the calculation profile to either exclude seasonal employees or to display only seasonal employees by marking the appropriate checkbox in the Calculation Profiles dialog.

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