Depository Totals Report

Alerts and notices
Leave feedback

Internal Employees: Submit feedback

Contact information (optional):

Leave this blank:

Please tell us how we can make this information more helpful.


Characters left:

Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

Use the Depository Totals Report to summarize payroll tax amounts - federal depository amounts (including both the employees' withholdings and the employer's expense amounts), unemployment taxes, company matching amounts, state tax withholding amounts, and/or local tax withholding amounts. The report uses information derived from processed check records. You may print or preview this report based on checks from all checkbooks or from a single checkbook and within the data range that you specify. To change the primary sort method to department, mark the Departmental report checkbox, click the Department selection tab, and select the departments to include in the report (the default selection is Print all departments).

/_images/acct_pr/csa/prnrpt.gif Open the File > Print dialog by using one of the following methods: (1) clicking the Print button on the toolbar, (2) clicking the Print Reports icon on the shortcut bar, or (3) choosing Print Reports from the File menu. In the Print dialog, click the Reports tab and then double-click Depository Totals to move this report to the Selected pane. With Depository Totals still highlighted, click the Options button to open the print options dialog for this report.

See also: Payroll CS reports; Payroll Compliance module reports

Print options

Print options for a report may be saved as part of a report profile. Otherwise, print options automatically revert to their default settings when you deselect a report for printing or exit the Print dialog (unless the Save report options checkbox is marked in the Print tab of the Setup > User Preferences dialog).

General tab

Choose one of the following options from the drop-down list:

  • <ALL> (default selection)
  • 1st payroll checkbook
  • 2nd payroll checkbook
  • nth payroll checkbook

Choose one of the following options from the drop-down list.

  • Current month (default selection)
    This option refers to the calendar month of the check creation, not of the check date.
  • Previous quarter
    This option includes all checks entered during the previous quarter, regardless of the check date.
    Note: The application uses the current payroll period to determine the previous quarter.
  • Current quarter
    This option includes all checks entered during the current quarter, regardless of the check date.
    Note: The application uses the current payroll period to determine the current quarter.
  • Current year
    This option refers to the calendar year of the check creation, not of the check date.
  • Latest check date
    Includes check records only with the latest check date and filters out any other check records.
  • Selected ranges
    If you choose this option, you may also fill in one or more of the following starting and/or ending dates to limit the range(s) of printed or handwritten check records to include in the report:
    • Check date: Start/End
    • Period end date: Start/End
    • Check number: Start/End
  • 1st - 4th quarter
    These options include all checks entered during the specified quarter, regardless of the check date. You must also specify the year of the selected quarter - Current year or Previous year.
  • Current detail period/Previous detail period/Specific detail period (Only available if detailed payroll periods are active for this client)
    These options include check records created during the current, previous, or a specified detail payroll period.
    Note: If a current, previous, or detail payroll period is selected, the vendor check options are disabled because vendor checks do not store detailed payroll period dates.

For information on selecting an appropriate range option for your report, see Range options for reports overview.

A departmental report includes a primary sort and filter on departments, which enables you to provide a multi-department client with a breakdown of information based primarily on departments rather than on employees or checks.

Mark the Departmental report checkbox to change the primary sort method to department. In addition, click the Department selection tab and choose either all departments or selected departments.

Note: If the Departmental report checkbox is marked, you may also mark the New page for each dept checkbox.

You may mark one or more of the following checkboxes to indicate the type of information to include in this report:

  • Check totals (default = ON)
    • Include vendor checks (default = OFF)
      Adds the total for vendor checks to the Total Checks amount.
  • Federal depository totals (default = ON)
    Displays employer and employee amounts and the total.

    Note: If you mark this checkbox and the deposit amount is over the threshold amount, you will receive a note that the $100,000 Next-Day Deposit Rule applies. (Applies only when Latest check date is selected in the Data range field).

  • State taxes (default = ON)
  • Subtotals per state (default = OFF)
  • Local withholding (default = OFF)
  • Unemployment taxes (default = OFF)
    • Subtotals per state (default = OFF)
  • Deductions (default = OFF)
  • Company matching (default = OFF)
  • Group deductions/ matching (default = OFF)
    Displays employer and employee amounts and the total.
  • Grand total (default = OFF)

Deduction selection tab (for the Deductions option only)

Print all deductions vs. Print selected deductions

Deductions available

Deductions selected

Department selection tab

Print all departments vs. Print selected departments

Departments available

Departments selected

Font tab

Font tab

Page Layout tab

Page Layout tab

Share This