Payroll Check Entry [Tasks menu] (Payroll CS)

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

Use the Payroll Check Entry window for all paycheck data entry in Payroll CS. You can use this window to enter payroll checks manually and use the batch processing feature that creates checks for salaried employees automatically, using information already stored in the employee records. The monthly, quarterly, and year-to-date amounts in each employee record are updated automatically when a paycheck is printed or marked as handwritten.

Click here for additional information regarding automatic generation of vendor agent checks.

Choose Payroll Check Entry from the Tasks menu. If more than one payroll checkbook has been defined for this client, the application will prompt you to choose the checkbook you want to use so that the payroll journal entry will be made to the correct cash account.


  • When the calculation profile for payroll check entry is single frequency and an employee has pay items with differing frequencies (other than Non-periodic), that employee will not display in the Employee drop-down list.
  • If the frequency specified for a particular pay item does not match the frequency specified in the selected calculation profile, that pay item will not display in the Payroll items grid during payroll check entry.
  • If any fields are disabled, you can enable them from the Payroll Check Entry > Data Entry Options dialog.

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Special information

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Fields & buttons

Payroll items grid

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Related topics

Recording handwritten checks

Procedures for handling third-party sick pay (PDF)

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