Warning
Product support for the ended on September 30, 2020.
- Write Up CS
- Payroll CS
- Engagement CS
- Client Bookkeeping Solution
- Financial Analysis CS
Help & How-To Center content for the Creative Solutions Accounting platform may be outdated and is used at your own risk.
The Payroll tab of the Check Printing Fees dialog allows you to add or modify different types of check printing charges (per check, electronic transaction, or check run) for payroll checks that you prepare for your client's employees.
Choose Setup > System Configuration > Fees > Check Printing Fees. In the Check Printing Fees dialog, click the Payroll tab.
You can complete either the individual fields or the grids, or both. However, if you complete both the individual fields and the grids within the Payroll tab, the application will calculate and add together all of the charges specified.
Fields & buttons
Enter a descriptive title for the current fee schedule.
If a check processing fee is to be charged for each payroll check printed, enter the per-check fee amount.
If a check processing fee is to be charged for each electronic transaction, enter the amount of the fee.
Notes
- This type of processing fee is commonly used when the banks charge a per-transaction fee for direct deposits and you wish to pass along those charges to the client.
- There is one electronic transaction for each per payroll check entered, one per employer summary, and one for each direct-deposit bank account. The fee will be charged for each such transaction.
- Example: Suppose the client has two employees, the first with a direct deposit going to a single bank account and the second with direct deposits going to three separate accounts. The application would calculate charges for seven electronic transactions:
- Two for the first employee (one for the paycheck entry, and one for the direct deposit).
- Four for the second employee (one for the paycheck entry and one each for the three direct deposits).
- One for the employer's offsetting transaction.
If a check processing fee is to be charged each time you print one or more payroll checks - regardless of the number of checks being processed, enter the amount of the processing fee.
Enter an amount in this field to specify the minimum amount to be charged for a check run. If the invoice total is lower than the minimum amount, the invoice total will automatically reflect the minimum fee.
Mark the checkboxes for any of the following options.
Include vendor checks
Disables the Vendor tab and causes the application to calculate all checks, payroll and vendor, based on the fees specified in the Payroll tab. When this checkbox is marked, the invoice will not differentiate between payroll and vendor checks.
Use grid line that matches total checks
Causes the application to calculate fees based on the total number of checks rather than sequentially using the grid.
Example
Assume that you have a graduated fee schedule as follows:
- 1 to 30 checks @ $1.00 per check
- 31 to 50 checks @ $0.50 per check
If you print 31 checks, the application would normally calculate a charge of $30.50. If the Use grid line that matches total checks checkbox is marked, the $0.50 fee is used for all 31 checks, totalling $15.50.
Hide calculation detail on invoice
Hides the detailed calculation information for each item on the invoice.
Use check date for invoice date
Causes the invoice date to default to the check date on the check run, rather than the system date when the checks are printed.
To use a graduated fee structure based on varying quantities of payroll checks processed in Payroll CS, complete the applicable cells in this grid.
Example
Assume that you have a graduated fee schedule as follows:
- 1 to 30 checks @ $1.00 per check
- 31 to 50 checks @ $0.50 per check
If you print 31 checks, the application would calculate a charge of $30.50.
Note: If the Use grid line that matches total checks checkbox is marked, the $0.50 fee is used for all 31 checks, totalling $15.50.
The Miscellaneous fees grid enables you to enter fees and specify the description and amount. The fees entered in this grid are added to the invoice along with the check-printing fees.
Related topics
Client billing procedures
Check Printing Fees dialog
CREATIVE SOLUTIONS ACCOUNTING
