Create ACH File [Direct Deposit module, File menu]

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

Use the Create ACH File dialog to create a standard ACH file from the EPS files selected on the Maintain Electronic Transaction Files dialog. First, you must define the file specifications on this display, and then click OK to create the ACH file.

Licensed users of InterceptEFT direct deposit transmission: Although you can override the date in the Effective Date field of the Create ACH File dialog, the application ignores those overrides and automatically assumes the effective date according to your selection of the 3 or 4 day processing window in Client Properties. However, you can override the effective date in the Transmission dialog, prior to transmitting your files.

Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

From the CSA main window, choose Utilities > Direct Deposit and then choose File > Create ACH Files from the Maintain Electronic Transaction Files dialog.

Fields & buttons

  • File name. Enter the name you want to use for the ACH file. For example: FILENAME.ACH.
  • File location. Specify the location where the ACH file will be saved. To designate a different location for ACH file, click the Change File Location button.
  • File ID modifier. If you are transmitting two or more ACH files for the same client in one day and the files are being transmitted to the same bank, enter a modifier in this field to distinguish each file from the next. The bank should provide you with the appropriate information to enter in this field.
  • Override period ending date. To override the period ending date, enter the revised date here. If you need assistance in determining the override date, each bank should provide you with the correct way to calculate this date.
  • File header. Choose the appropriate file header by selecting it from the drop-down list. (To specify the file headers and descriptions that populate this list, choose Setup > File Headers from the Maintain Electronic Transaction Files dialog.)

Specify the effective date (in the far right column of this grid) for each deposit file that is to be included as part of this ACH file.

This should be the date when the funds are actually deposited in the accounts. The date will default to the most recent entry date from the EPS files selected on the Maintain Electronic Payment Files dialog.

Note for licensed users of InterceptEFT direct deposit transmission: Although you can override the date in the Effective Date field of the Create ACH File dialog, the application ignores those overrides and automatically assumes the effective date according to your selection of the 3 or 4 day processing window in Client Properties. However, you can override the effective date in the Transmission dialog, prior to transmitting your files.

Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

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